Project Coordinator, Development - Toronto, Canada - Hazelview Investments

Hazelview Investments

Verified Company

Toronto, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

ABOUT THE POSITION

The Project Coordinator plays an integral and important part in the Development Team by helping to support the team with a variety of tasks, ranging from general administration and coordination to minor project management.

This role is ideal for a collaborative, self-starter with strong time management skills and attention to detail.

KEY RESPONSIBILITIES

Support Development and Project Management staff as required with daytoday project tracking and client deliverables.
Assist with municipal development approvals including Site Plans, Zoning By-Law Amendments and Building Permits
Coordination and tracking of Site Plan Approval processes
Extensive use of MS Office Suite of tools and preferred project management technology platforms
Meeting/calendar coordination and bookings with partners, client and consultant teams
Working closely with the Development team and Project Managers, responsible for preparation and distribution of meeting agendas, meeting minutes, and other key project reporting and communications.
Track municipal development cost charges in all relevant markets.
Responsible to support tracking of all financial details related to contracts, committed costs, change orders, invoicing, etc. to ensure accurate, realtime reporting.
Responsible to help track Project schedules and key project milestone schedules for accurate, realtime reporting on critical dates.
Support preparation of any regular Project Status / Executive Status reporting.
Lead the preparation of various Consultant and Construction Management RFPs and prepare analysis of submissions and provide guidance on completeness.
Review requisitions, change orders, and other invoices associated with the project. Validate all details and ensures appropriate approvals in place before distribution.
Support all necessary planning and help to oversee all onsite activities.
Perform related assignments as required in the daily operation of the department.
Assist in site evaluation process for land acquisitions.
Support development/project management team in completing administrative tasks as required.
Keeping weekly agendas and project logs uptodate.
Coordinating all internal and external meetings, and taking detailed meeting minutes
Tracking all critical dates which will require updating multiple information resources and departments.
Collecting, organizing, and tracking due diligence deliverables.
Editing/proofreading communications to management.

JOB REQUIREMENTS

Education and Experience:

23 years experience in real estate development, construction, project management or engineering environment
Undergraduate degree in Engineering, Urban Planning, Architecture, Construction, or a related discipline.
Certified Associate in Project Management (CAPM) designation, Project Management Professional (PMP) designation, or Project Management Certificate from a qualified University or College would be considered an asset.
Knowledge of municipal review and approval process.
Experienced in reading and understanding architectural and civil drawings, Purchase and Sale Agreements, and Development Agreements include Municipal Planning Documents is considered an asset.

Qualifications:

Excellent computer skills with a strong proficiency in Word, Excel, PowerPoint, Project, Acrobat Pro And Bluebeam Revu
Superior organizational and time management skills in order to multitask/prioritize and work under tight timelines
A selfstarter who demonstrates initiative and is comfortable working within a team and independently
Superior attention to detail with excellent followup skills.
A professional demeanor with strong written and verbal communication skills. Ability to speak other languages is considered an asset.
A methodical thinker with excellent problemsolving capabilities.
Ability to work in a fastpaced and dynamic environment.
Ability to identify opportunities/requirements and develop solutions.
Ability to develop excellent relationship management skills with team, municipal staff and consultant team.
Ability to travel to job/project sites and other locations is required.

ABOUT THE COMPANY
Hazelview Investments is an active investor, owner, and manager of global real estate assets. Founded in 1999, Hazelview currently manages over $11.

8 billion in total assets across two key investment strategies:
direct investments in real estate and investment in publicly traded companies that own investment-grade real estate.

We use our global knowledge and expertise to make insightful real estate investments and to actively create value for our team, clients, residents, and tenants.

We are committed to a diverse and sustainable future. We see value potential that others have missed. We bring the same philosophy to human investment that we bring to asset investment; focus on the underlying value, commit to maximizing its potential; work at it; be