Scheduling & Payroll Administrator - Nanaimo, Canada - Eden Gardens

Eden Gardens

Verified Company

Nanaimo, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

If you are an individual whose own values and philosophy align with the Eden Philosophy of Care - to create a Human Habitat where life is worth living and elders have a say in their day-to-day care, and where relationships are cherished and encouraged - then you will be an amazing contribution as one of Eden Garden's Care Partners.

As guests in our Elders' home, we always arrive with the utmost resect and care for our Elders and their living space

Eden Gardens encompasses the Eden Philosophy of Care, which extends to staff as well and holds a strong focus on staff safety, health, and wellness.

The Scheduling & Payroll Administrator reports to the Payroll Manager and is a partner in the Administration Team.

This critical role is very instrumental in keeping staffing at or above quota levels to support optimal care provisions for our elders.

Key Responsibilities:

Ensuring staffing quotas are met in the building every day, for 250+ employees, in accordance with Licensing and Policy
Determining shift vacancies, sending out shifts for bid, and awarding shifts based upon seniority levels
Learning shift rotations; ending and assigning rotations
Investigating employee inquiries as it relates to their schedules and pay, preparing information documents for payroll adjustments
Becoming very familiar with the Union Collective Agreement articles as they pertain to staffing
Completing any other assigned administrative functions and duties
Preparing of fullcycle biweekly payroll for hourly and salaried employees in a unionized environment
Maintaining accurate records of payroll documentation and transactions
Responding to payrollrelated inquiries and resolving concerns in a timely manner
Processing new employees, terminations, transfers, and status changes in a tight timeline
Completing accurate Records of Employment

Key Skills and Competencies that will Help to Elevate your Success:

Critical thinking; being able to see the big picture and end result are musts
Strong organization, prioritization, and meeting tight deadlines
Problem solving and sound decision making
Excellent communication skills, both oral and written
High level of accuracy and attention to detail
Strong numerical skills
Confidentiality
Ability and comfortability to ask for guidance and support when needed
Flexibility and adaptability in a fastchanging environment
Strong multitasking skills
Awareness of selfcare in order to ensure one's own mental wellness

Education and Training Employment Requirements

Grade 12 diploma
Fluent in Microsoft Office, Outlook, and Internet access
Ability to pass a Criminal Record Check at the Federal Level to work with Vulnerable Populations
Fully Vaccinated for Covid1
Experience in either Payroll or Scheduling is an asset
Experience working in a Union environment is considered an asset

Important to Know: