Office Coordinator - Victoria, Canada - The Firelight Group
Description
Position title:
Office Coordinator
Position type:
Full Time, Permanent
Location:
Edmonton, AB or Victoria, BC
Reports to:
Operations Manager
Supervised by:
Operations Manager
Salary range:
Competitive, commensurate with experience
Application Deadline:
Until position filled
Position start date:
August 2023
Background:
Job Duties:
Reporting to the Operations Manager, the Office Coordinator is responsible for coordinating the day-to-day office administration across all Firelight locations.
Key Responsibilities
Operational:
- Ordering and managing office inventory and furniture
- Providing onsite and remote office and administrative support
- Keeping office supplies, tech supplies, and grocery items stocked
- Operating as main point of contact for all vendors and managing all maintenance initiatives
- Receiving packages & deliveries
- Managing the office schedules
- Manage and track office keys and fob passes
- Greet new staff and assist with onboarding new staff to each office
- Perform reception duties including answering the phone, greeting visitors, managing incoming and outgoing mail
Administration:
- Provide daytoday organizational and administrative support to the organization
- Composing technical and administrative communications and interoffice communication
- Coordinating domestic and international travel, including but not limited to, flight, hotel, and car rental reservations
- Managing document signatures to completion
- Other administrative as assigned by business leads and executives as required
- Support the redevelopment of Operations files within Firelight's internal digital shared file system
- Support and coordinate onsite meetings and staff events including room and catering setup
Qualifications
- Post Secondary Education in office administration, management, or related fields preferred
- Three plus years' experience in an administrative or clerical position, preferably with a consulting company
- Success in this position requires effective communication skills, efficiency and thoroughness, focus on results, relationship building, service orientation, team building and teamwork
Skills
- Proficiency in Microsoft Office Suite of tools
- Proficiency in navigating iOS and PC environments
- Proficiency in digital filing systems
- Knowledge of the consulting working environment
- Experience fostering positive business relationships in a remote work environment
- Experience as an Office Coordinator
- Experience collaborating with all levels of the organization from front line to executive leadership
Firelight offers compensation commensurate with skills and training, within industry standard ranges.
We offer a progressive, flexible workplace and the following benefits:
- Full Time, 4 day workweek (Monday to Thursday, 32 hours)
- 2 weeks' annual leave and seasonal holiday in the last week of December, as well as bankable overtime
- Professional development funds
- Annual retirement savings plan contribution
- Benefits (extended medical, vision, dental) after probation period
- Disability, Life insurance
- Child care benefit, (up to $3,000 a year) and additional mental health benefits (up to $1,500 a year)
- Maternity and parental leave topup
- Casual dress
- Employee assistance program
To apply:
Please respond to our online ad with a resume and cover letter addressed to Ashlee Campbell, HR Generalist. We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.
Firelight is committed to respecting diversity within our workforce and specifically to increasing the number of Indigenous employees within our organization.
As a result, _we encourage all Indigenous applicants to self-identify in our recruitment and staffing processes and preference may be given to these applicants.
_Working at the Firelight Group means being passionate about what we do. Be part of our amazing team, with a very exciting future.
Job Types:
Full-time, Permanent
Benefits:
- Casual dress
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Flexible schedule
- Life insurance
- Onsite parking
- Paid time off
- Vision care
Flexible Language Requirement:
- French not required
Schedule:
- 8 hour shift
- Day shift
- Overtime
Supplemental pay types:
- Bonus pay
- Overtime
Work Location:
Hybrid remote in Victoria, BC V8W 2A1
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