Payroll Coordinator - Toronto, Canada - Diabetes Canada

Diabetes Canada

Verified Company

Toronto, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

A world free of the effects of diabetes is our vision. That's why we're working together to improve the quality of life of people living with diabetes.

We're sharing knowledge and creating connections for individuals and the health-care professionals who care for them; advocating through public policy; and funding research to improve treatments and find a cure to end diabetes.

This role will also provide services for our sister organization: The National Diabetes Trust (NDT).
Join our dedicated, talented Diabetes Canada team and together, #LetsEndDiabetes

Role Overview

Reporting to the Manager, Payroll, the Payroll Coordinator is responsible for providing timely and accurate processing of a national payroll for union and non-union, hourly, and salaried employees on a bi-weekly basis in accordance with statutory and legislative requirements, company policies and procedures, and collective agreements.

This role works closely with the Payroll Specialist and the other Payroll Coordinator.

Location:

University Avenue, Toronto, Ontario.

Flexible work agreement policy in place allowing employees to work on a hybrid schedule, working remote and with the expectation to be in-office 1-2 days per week.

This role includes, but not limited to:

Administers the bi-weekly preparation and processing of payroll for salaried and hourly employees in a timely and accurate fashion, in accordance with set payroll schedule and timelines.
Reviews timesheets for accuracy correcting anomalies as required.
Processing bonuses including payments owing to any terminated employees.
Calculate vacation pay out, pay in lieu of notice as per provincial legislations and process final payments including severance for terminated employees.
Review all transactions initiated by People & Culture team, by comparing the source documents to the entries in the HRIS system, ensuring accuracy for all proposed changes.
Input additional payroll related information as required, for new hires, leaves (short/long term disability, maternity/parental), transfers, salary adjustments and terminations.
Ensure payroll processing follows government regulations, collective agreements, and company standards, including processing records of employment for employees in accordance with legislative requirements.
Assists with yearend reporting activities, including the issuance of tax statements and external auditors' requests.
Respond to all requests made by third party and government agencies in a timely manner.
Periodically verifies and follows up on minimum wage increases and other ad hoc rate changes i.e., union increases for accurate processing.
Provide reports to various stakeholders, including, but not limited to Payroll GL reports, timesheet reports, union dues, quarterly union attendance reports, other thirdparty and departmental reports.
Provide mandatory employment related costs (MERC) for summer students.
Maintain accuracy of electronic payroll records.
Process invoices through Dayforce, includes reviewing invoices, ensuring accuracy, and validating contracts.
Validating information in SharePoint and accurately upload to Dayforce and generate reports as needed.
Other duties, projects and initiatives as assigned.
Undergraduate degree or diploma in accounting, business, or related job experience
National Payroll Institute PCP certification completion or in progress
3 years of relevant experience in payroll.
Proficiency with MS Office Suite, particularly Excel
Working knowledge of HRIS systems, Dayforce is an asset.
Experience working with Unions and Union contracts.
Holding self and others accountable to meet commitments and deliver results.
Detail orientated with a high level of accuracy.
Maintaining highly confidential information in a professional manner.
Must enjoy working in a fastpaced environment.
Strong oral and written communication skills.
Ability to effectively prioritize tasks in a fastpaced, changeoriented environment.
Ability to handle multiple tasks and process large volume.

What We Offer:

Challenging work with opportunities for career advancement
Registered Pension Plan (100% Employerpaid) once eligibility criteria are met
RRSP with company matching component available
Extended Health & Dental benefits, Vision Care
Life Insurance & Employee Assistance Program
Hybrid role with 12 days inoffice

About the Application Process
We are committed to accommodating people with disabilities as part of our hiring process. If you have special requirements, please advise us during the recruitment process.
We thank all interested applicants; however, only those selected for an interview will be contacted.