Office Administrator - Vaughan, Canada - DMC Mining Services

DMC Mining Services

Verified Company

Vaughan, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

DMC Mining Services is a leading provider of mining services and solutions.

As one of North America's premier underground contractors for over 38 years, our comprehensive list of mining services ranges from shaft sinking and raise boring to full mine development and operation.

Our core values:
Zero Harm, Teamwork, Results Driven, Courage and Accountability.

Summary:

DMC is currently looking for a Office Administrator to join our team on a permanent basis, based in our Vaughan Head Office location.

The Office Administrator will be responsible for providing general administrative support for the Vaughan Office.

The Office Administrator will be responsible for front-line communication with suppliers and visitors, answering calls, performing extensive administrative duties, and supporting other departments as assigned by the Executive Assistant.

Responsibilities:

Perform a variety of administrative tasks including typing, photocopying, scanning, creating templates, combining and assembling reports, maintaining filing and archiving systems, and assisting with event management.
Creating purchase orders for various departments and receiving of goods, ensuring invoices are processed for payment with Accounts Payable. This requires good understanding of AP processes, department codes, company procurement procedures of which training will be provided.
Receiving and greeting visitors to the office, ensuring all visitors sign in.
Receiving and signing for all courier packages and arranging outgoing courier packages, including dealing with complex customs documentation online.
Opening invoices, date stamp and scan to Accounts Payable daily.
Screening and receiving of phone calls.
Ordering of stationery and keeping an uptodate inventory.
Ordering of coffee and pantry supplies on a weekly basis and monitoring inventory.
Monitoring the loading of the dishwasher daily, which is operated by cleaners at the end of the day and emptied every morning.
Ordering lunches, refreshments, and other food for meetings and availability in the lunchrooms. Setting up and then cleaning up after meetings.
Maintaining meeting rooms to be stocked with flipchart paper, whiteboard markers etc. and ensure screens are clean and rooms are tidy at the end of each day.
Liaising with property manager and/or maintenance professionals when there are issues, i.e. temperature control, building issues, etc. in conjunction with the Executive Assistant.
Maintaining Office Procedures Manual with any updates.
Maintaining updated staff telephone lists, building floor plans, and staff directories.
Order business cards as and when requested.
Assisting with allocating security fobs to guests and employees when needed and maintaining log.
Assisting with completing monthly credit card reconciliation report and gathering of receipts for the Administration Department.
Other duties or tasks as assigned.

Qualifications:

3+ years of experience in a fastpaced administrative role.
Postsecondary diploma or degree in Business or related discipline.
Intermediate level (advanced level is an asset) knowledge of MS Office Suite (Outlook, Word, Excel and PowerPoint).
Professional communication skills, both written and verbal.
Enthusiastic team player who is easily adaptable and able to work with individuals at a variety of levels with a 'can do' 'no job is too small' attitude.
Excellent time management skills; the individual must be wellorganized, able to manage multiple tasks and possess the ability to prioritize tasks and remain calm under stress.
Highly motivated person who is adaptable, and interested in working in a fastpaced environment
No external recruiters please.

As part of our commitment to ensuring our employment practices are fair, accessible, and inclusive of persons with disabilities, please note that accommodations are available, upon request, throughout the recruitment and assessment process for any applicants with disabilities.