Executive Assistant - Aurora, Canada - Powell Group of Companies

Powell Group of Companies

Verified Company

Aurora, Canada

2 days ago

Posted by:

Sophia Lee

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Description

RSG International is a North American leader in the road safety sector, formed by combining industry-leading road safety businesses across North America. This includes Powell Contracting, Pivot Safety Products, the Northward Group, B&K Enterprises, and Dimensional Products.

The
Executive Assistant will report to and work directly with the company's Vice-President, plus provide administrative support to other Executive's on occasion.

This role requires tact, discretion, organizational maturity, and attention to detail. As well as excellent interpersonal, communication, problem solving and time-management skills.

Responsibilities

Proactively manage and maintain the Executive's schedule/calendar including travel arrangements and reservations
Coordinate all meetings, ensure materials and/or presentations are ready for the meeting and catering, if required
Prepare agendas and minutes of meetings plus meeting actionitem followup and reporting
Prepare travel schedules, book travel arrangements, and make reservations for senior management and executive staff
Anticipate needs/urgency and evaluate competing priorities i.e. meetings with managers and staff, business requirements, client engagements, etc.
Initiate reprioritizing meetings, changing direction in response to unpredictable situations
Support with bids and tenders as needed
Facilitate event arrangements and office activities
Personal assistant duties of Executive may be required
Miscellaneous administrative tasks and special projects as required

Qualifications

Experience working for/support senior management considered an asset
Postsecondary education in Business Administration or equivalent program is an asset
Proficient with Microsoft Office (Word, Excel, PowerPoint, and Outlook)
Bookkeeping and Accounting experience considered an asset
Excellent interpersonal skills and ability to maintain good working relationships internally and externally while acting as an effective access point to the Executive
Able to manage and prioritize multiple activities with limited guidance and ambiguity
Strong attention to detail, ability to maintain confidentiality while managing highly sensitive material with the utmost professionalism
Forward looking thinker, who actively seeks opportunities and proposes solutions
Adaptable, able to operate effectively and with composure under pressure and within time constraints

RSG International has a fast-paced and collaborative work environment, where creativity, initiative, and innovation are valued.

Offering a variety of programs including learning and development, wellness and community engagement, and events, employees are supported and driven to reach both personal and professional goals.

By encouraging employee involvement, we foster an environment committed to diversity, inclusion, and sustainability, as well as promote a culture that is both physically and psychologically safe.

RSG International is committed to meeting the accessibility needs of persons with disabilities in an effective and timely manner in accordance with the applicable standards set out in the Accessibility for Ontarians with Disabilities Act, 2005 (AODA), the provisions of the Ontario Human Rights Code, and any other applicable legislation.

Our goal is to foster an inclusive organizational culture

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