Technicien, Gestion Des Documents - Montréal, Canada - UAP Inc.

UAP Inc.

Verified Company

Montréal, Canada

4 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Company Description

Be part of a community of authentic, proud and trusted people

At UAP, we believe we don't just deliver car and heavy vehicle parts all around the country;
we also help keep Canadians moving
forward.

This makes for a special kind of workplace.

We have the experience and strength of our 100-year legacy and the desire to always do better for our team members and clients.

Our 5000 colleagues proudly serve thousands of customers every day across Canada.

If the hat fits, we'd be proud to have you wear it Send us your resume and join a people-centric company with a reputation of excellence.

Job Description:

Reporting to the Administrative Services Manager, the incumbent will participate in the development and improvement of the company's document management (including the database, policies & procedures, schedules, methods and work tools).

Working in administrative services means working in a dynamic and multidisciplinary team.

The incumbent may be called upon to collaborate and participate in other activities outside of his or her field of expertise, on a sporadic and/or timely basis.

Your responsibilities will be to:

Carry out the activities necessary for document management using existing tools (paper and/or electronic): classification plan, filing, indexing, followup, traceability, recording, quality control, transfer, archiving, destruction, etc.
Carry out the activities necessary to update and maintain the inventory of documents under the responsibility of his sector;
Digitize documents on request, according to the rules of the art
Evaluate records and archives management policies and procedures, recommend improvements and participate in their implementation
Maintain the filing system according to current standards and participate in its improvement to facilitate the search and retrieval of documents;
Promote good practices in document management;
Participate in the implementation of a classification plan and a naming convention within the company;
Accompany the various sectors in their digital conversion by guiding them and ensuring that the best practices are respected to maintain the durability and compliance of our documents;
Identify and categorize sensitive and/or confidential information and take the necessary measures to ensure their security;
Participate in the development of a document management guide.

Qualifications:

To join our team, you need:

College diploma (DEC) in documentation technology or information management technology
Minimum 2 years of relevant experience in a similar position
Proficiency in Microsoft Office Suite; Adobe Acrobat
Knowledge of SharePoint, an asset
Fluency in French and English, both oral and written
Good physical condition allowing the handling of loads which weight can vary between 10 kg and 20 kg

Additional Information

UAP is a diverse community that promotes inclusion and respect. The sum of our individual differences, experiences, knowledge, self-expression, unique capabilities, and talents, represents the richness of our culture. During the selection process, let us know if you need any accommodations. This information will be kept entirely confidential and will only be used to ensure you have a fair and pleasant experience with us

We will contact you as soon as possible if we think we have the hat for you