Facility Administrator I - Edmonton, Canada - Bluelime Technical Services
Description
RoleThe Enbridge Workplace Services internal maintenance position is delivers safe efficient service to internal clients in the Edmonton buildings.
- Has a professional approach with the Enbridge team, this position is an extension of the WPS team.
- The maintenance person must be familiar with REWS space standards, furniture and safety.
- The maintenance person should be familiar with Teknion, Ergocentric, Herman Miller and Knoll products.
- Performs furniture and maintenance to control costs and reliance on external service providers.
- Maintenance in common areas is an important, as well as implementing processes such as regular audits of the standards for furniture, repairs and maintenance.
- Uses provided maintenance checklists and schedules preventative maintenance to reduce service calls.
- The maintenance person insures requests are being handled appropriately without needing to double check work being done, and/or being done correctly.
These are support roles for all of the Enbridge locations within Edmonton and the surrounding areas to perform the following duties:
- Conduct weekly moves within Enbridge Centre offices and coordinate moves to and from Manulife Place, Emerald Hills and the South Edmonton office.
- Pre move audit using a checklist.
- Moves
- Provide bins for packing, moves chair, nametag and picks up bins after the move is complete
- Post
- South Edmonton Office
- Submit tickets through building request system, fixes chairs and consoles.
- Name tags to be interofficed to admin when required.
- Completes checklists for off boards via Service Now tickets.
- Check space for furniture keys, hangers, chair.
- Arrange for cleaning of space through the building cleaners.
- Completes checklists for onboards via Service Now tickets
- Check space for chair, hangers, furniture keys.
- Arrange for cleaning of space through the building cleaners
- Install DIRTT accessories (paper rail, picture hangers, coat hangers), hang personal framed items, swap DIRTT panels for whiteboards (WPS approval) as per Service Now.
- Initial assessment of any Repair and Maintenance with regards to office space
- Includes doors, furniture, fixtures, equipment appliances, lights, etc.
- Repairing flooring, replacing bulbs in desks and special lighting on floors, adjusting doors and handles, faucets or calling in the vendor to make the repair or replacement is done
- Repairing and painting walls in all areas as needed
- Maintain and order misc equipment and supplies as required
- New floor setups - Installing signage, first aid kits, AED's and other tasks as per new floor checklist
- Monthly Fire extinguisher checks in all Enbridge space and coordinate yearly inspections with vendor.
- Assistance with end of lease or construction of a floor in preparation as per checklist
- Reconfiguring offices as per standard options (breakout to office (as approved by REWS, and office desk orientation flip)
- Moving small appliances (microwave, toaster, kettle), 3 high cabinets and light weight furniture between buildings as required. If not possible coordinate with move vendor.
- Delivering and ordering replacement keys from the mailroom.
- Deploying ergonomic furniture as requested. Delivery of chairs, and modifications (monitor arms, install sit stand desks/removal of furniture) based on ergonomic reports.
- Switching out key barrels on cabinet locks when required.
- Assisting the mail room, print shop and central records as necessary for large tasks that require additional resources.
- Assisting with volunteer activities (setting up tables and chairs for lobby events).
- Service Now ticket management
- Responding to tickets within 24 hours ( with notes in the tickets, closing and transferring ticket as required).
- Archibus Space tool -Updating Archibus with chair requirements, office configurations, ergo items, keyboard tray, CPU holder, lamp, fan.
- Performs monthly and quarterly preventative Maintenance as scheduled in Archibus Building Maintenance
- Picks up, order supplies as needed with company credit card (paint, filters, Amazon, G&T, etc)
- Maintain parkade storage and paper storage rooms within Enbridge Centre. Items should be inventoried, and inventory list maintained as supplies added or removed.
- Escort Vendors as required (Book loading dock through Hines & Manulife Place, Vendor must be checked in WPS records that they are security cleared if accessing the space unattended) Obtain approval for restricted space.
- Contacting Vendors as needed for chair cleaning, submitting building maintenance requests (Manulife Place and Enbridge Centre)
- South Edmonton Office (SEO)
- Emerald Hills
- Other duties as assigned.
Job Type:
Fixed term
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