Jobs
>
Ottawa

    Executive Office Administrator and Communications Coordinator - Ottawa, Canada - Carleton University

    Carleton University
    Carleton University Ottawa, Canada

    1 month ago

    Default job background
    TEMPORARY
    Description

    Duties and Responsibilities:


    Reporting to the Vice-Provost and Associate Vice-President (Academic) (VPAVPA), the Executive Office Administrator & Communications Coordinator provides professional executive, and confidential support to both the VPAVPA and the Director, Teaching and Learning. This includes organizing schedules, travel, supporting confidential correspondence, and coordinating/supporting committees and working groups. The incumbent oversees the administrative operations of the Office of the VPAVPA.


    Secondly, the incumbent supports the communication activities of the OVPAVPA by assisting the Communications Officer. This includes social media, email, and newsletter campaigns.

    This role requires a high level of tact, diplomacy, and confidentiality.

    Qualifications:



    The ideal candidate must have the following qualifications:
    • Thorough knowledge of the University's systems and applications, including a deep understanding of policies.
    • Understanding of University accounting, budgetary policies & procedures, and ability to provide guidance.
    • Proficiency in Banner, eShop, FAST, Travel & Expense (SAP Concur), and other systems.
    • Deep understanding of communication processes and tools like WordPress, MailChimp, Twitter, and more.
    • Excellent writing and editing skills.
    • Ability to communicate effectively with senior staff.
    • Knowledge of University operating and HR/Staff policies.
    • Proficiency in MS Office Suite, Zoom, and other office automation software.
    • Strong attention to detail and ability to work accurately under pressure.
    • Consistent professionalism and confidentiality maintenance.
    • Strong judgment and ability to make recommendations on financial and policy matters.
    • Ability to work under pressure and meet deadlines.
    • Excellent oral and written communication and interpersonal skills.
    • Exceptional organizational and time-management skills.

    Education and Experience:

    The requirements include:

    • Three years of post-secondary education plus office administration and communications training.
    • Five years of relevant experience in a post-secondary setting focusing on executive, administration, operation, and communications.

    HR Note:

    Equivalencies will be considered. Applicants are encouraged to demonstrate equivalent qualifications. An employment test may be part of the selection process. Candidates selected for an interview will be contacted by the Human Resource Advisor. Carleton University values diversity and encourages applications from underrepresented groups.

  • Canadian Association of Optometrists

    Communications Coordinator

    4 weeks ago

    Canadian Association of Optometrists Ottawa, Canada

    **ABOUT CAO** · **KEY RESPONSIBILITIES** · Work with the team in developing and implementing communications, marketing plans to support CAO's strategic directions. · **WEBSITE AND SOCIAL MEDIA** · - Monitor the website content (publicfacing and restricted areas) to ensure it is u ...

  • AtkinsRéalis

    Communications Coordinator

    3 weeks ago

    AtkinsRéalis Ottawa, Canada

    **Programme de développement Canadien des nouveaux gradués / Canadien new graduate development program ** · Rejoignez-nous dans l'environnement dynamique de notre équipe des projets majeures du bureau de Montréal et de Bécancour sur le projet Poplar. Contribuez à façonner les eff ...

  • beBee Professionals

    Technical Communications Coordinator

    2 weeks ago

    beBee Professionals Ottawa, Canada Technical Writers Freelance

    BeBee Professionals is looking for a Technical Communications Coordinator to join our team in Ottawa. · The successful candidate will be responsible for developing and executing technical communication strategies, creating and editing technical documents, and providing technical ...

  • Sandy Hill Community Health Centre

    Community House Coordinator

    1 week ago

    Sandy Hill Community Health Centre Ottawa, Canada Full time

    Internal/External Employment Opportunity · Position Title: Community House Coordinator · Component/Team: Community Development & Engagement · Status: Maternity Leave Replacement Contract until March 31, 2025, 1.0 FTE Full-time (35 hours per week) · Salary Scale: $ $43.98 hourly p ...

  • Pesce & Associates

    Community Engagement Coordinator

    3 weeks ago

    Pesce & Associates Ottawa, Canada

    Come join our dynamic feminist team The National Association of Women and the Law (NAWL) is a not-for-profit organization dedicated to advancing substantive equality for all women in Canada through law reform, particularly at the federal level. Our work addresses many areas of wo ...

  • City of Ottawa

    Outreach and Communications Coordinator

    4 weeks ago

    City of Ottawa Ottawa, Canada 1 Full time Temporary - Up to 1 year

    Requisition ID: 13289 · Department: Public Works Dept. · Service: Business & Tech Support Services · Branch: Public Outreach & Communications Branch · Employment Type: 1 Full-time Temporary - Up to 1 year · Work Hours: 35.00 hours per week · Affiliation: CIPP · Salary Infor ...

  • Sandy Hill Community Health Centre, Inc.

    Community House Coordinator

    1 week ago

    Sandy Hill Community Health Centre, Inc. Ottawa, Canada

    Internal/External Employment Opportunity · Position Title: Community House Coordinator · Component/Team: Community Development & Engagement · Status: Maternity Leave Replacement Contract until March 31, 2025, 1.0 FTE Full-time (35 hours per week) · Salary Scale: $ $43.98 hourly ...

  • Bureau Veritas Switzerland AG

    Community and Data Coordinator

    3 weeks ago

    Bureau Veritas Switzerland AG Ottawa, ON, Canada

    Press Tab to Move to Skip to Content Link · Do you take pride in delivering exceptional quality and service with everything you do? If you want to make a difference and love being surrounded by the best and the brightest, Bureau Veritas Laboratories might be the place for you · ...

  • Bowls Canada Boulingrin

    Communications and Events Coordinator

    16 hours ago

    Bowls Canada Boulingrin Ottawa, Canada

    The employer is committed to creating an inclusive and diverse work environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, ancestry, place of origin, colour, ethnic origin, citizensh ...

  • AtkinsRéalis

    Communication Coordinator Internship

    3 weeks ago

    AtkinsRéalis Ottawa, ON, Canada InternshipSHIP

    Communications Manager – Trillium · AtkinsRéalis is dedicated in engineering a better future for our planet and its people. · Are you the kind of communicator that likes to get out of the office and into the field? Do you thrive in an environment where you get to put all your c ...

  • NAV Canada

    Communications Coordinator

    3 weeks ago

    NAV Canada Ottawa, Canada

    Job Posting Title · Communications Coordinator · Job Category · Adminstrative & Office Support, Professionals · Language Requirements · Bilingual / Bilingue · Posting End Date · Job Grade · P2 · Pay Range · Commensurate with Experience / Selon l'expérience · Job Summary · The Com ...

  • PCL Construction

    Communications Coordinator

    3 weeks ago

    PCL Construction Ottawa, Canada

    **The future you want is within reach.** · At PCL, your personal and professional growth is our passion. We're excited to help you discover what's next in your journey so you can build a legacy that you're proud of. With locations and projects across North America and beyond, exc ...

  • Canadian Federation of Medical Students

    Communications Coordinator

    2 weeks ago

    Canadian Federation of Medical Students Ottawa, Canada

    The Canadian Federation of Medical Students (CFMS) is a national non-profit organization representing over 8000 medical students from 15 medical schools across Canada. We represent medical students to the public, to the federal government, and to national and international medica ...

  • National Judicial Institute

    Communications Coordinator

    1 week ago

    National Judicial Institute Ottawa, Canada

    The National Judicial Institute (NJI) is an independent, bilingual, not‐for‐profit organization, based in Ottawa and Montreal, with a mandate to coordinate and deliver educational programming to members of the judiciary across Canada. · Since its inception in 1988, the NJI has co ...

  • The Professional Institute of the Public Service of Canada

    Communications Coordinator

    2 weeks ago

    The Professional Institute of the Public Service of Canada Ottawa, Canada

    The Professional Institute of the Public Service of Canada, a national union representing some 70,000 professionals and scientists throughout Canada, requires **two (2) Communications Coordinators** for its National Office. · PIPSC/IPFPC is committed to building an inclusive work ...

  • CCTS-CPRST

    Communications Coordinator

    2 weeks ago

    CCTS-CPRST Ottawa, Canada

    _Le français suit _ · **Communications Coordinator** · **Job Type**: Permanent, full-time, with benefits · **Salary**: Starting at $55,000- $65,000 (depending on experience and qualifications), excellent benefits provided. · At the CCTS, our mandate is to review and resolve telec ...

  • Ottawa Festivals

    Communications Coordinator

    2 weeks ago

    Ottawa Festivals Ottawa, Canada

    **Communications Coordinator** · **The Ottawa Festival Network (OFN) is seeking an enthusiastic, self-motivated, and energetic individual to join our team** · **6-month term: Wednesday, January 3, 2024 to Friday, June 28, possibility for extension.** · About us: Since its incepti ...

  • Polytechnics Canada

    Communications Coordinator

    2 weeks ago

    Polytechnics Canada Ottawa, Canada

    **Polytechnics Canada** · At Polytechnics Canada, we are proud promotors of the polytechnic education model. We are the voice of 13 leading research-intensive, publicly supported polytechnics, colleges and institutes of technology. · On their behalf, we advocate for federal actio ...

  • @Hive

    Communications Coordinator

    2 weeks ago

    @Hive Ottawa, Canada

    **Communications Coordinator (Volunteer Opportunity)** · We are a start-up company seeking a Communications Coordinator on a volunteer basis for approximately 10 to 15 hours per week to assist us with developing and implementing external communication initiatives as they relate t ...

  • Sandy Hill Community Health Centre

    Community House Coordinator

    2 weeks ago

    Sandy Hill Community Health Centre Ottawa, Canada

    We are on the lookout for a remarkable Community House Coordinator to join our productive team at Sandy Hill Community Health Centre in Ottawa, Ontario, Canada. · Growing your career as a on_site Community House Coordinator is an outstanding opportunity to develop essential skill ...