Private Events Coordinator - Edmonton, Canada - City of Edmonton

City of Edmonton

Verified Company

Edmonton, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Private Events Coordinator - Clerk III

Job Number:

47343

Fort Edmonton Park is a historically-themed attraction offering authentic, immersive, memorable and fun experiences to a broad range of audiences.

Many individuals, communities and corporations choose Fort Edmonton Park as the venue for their special occasions.

Every year we play host to hundreds of private events that take place in a variety of locations, some of which book out the entire Park.

We are looking for an individual to join our Sales Team as a Private Events Coordinator. If you like working in a fast-paced environment where no two days are ever the same; if you pride yourself on your service excellence, exceptional organizational skills and ability to multitask and prioritize in a fast paced work environment then consider this opportunity

Responsibilities include:

Support the sales team by executing what was established in the confirmed sales contracts
Manage all logístical aspects of events including, but not limited to, booking venues, audio equipment, room setup, menu planning, parking and transportation
Check venue for readiness prior to event and meet with clients during events as required
Liaise with contributing business divisions including the train crew, public interpretation, entertainment, food & beverage and third party vendors to ensure all necessary support services are confirmed and coordinated
Prepare detailed Banquet Orders, outlining the schedule of events, room setup, presentation requirements and distribute to all vested parties
Enter all information including catering details into Opera Sales and Catering system, ensuring that information is accurate, timely and disbursed accordingly
Administer and communicate operational policies and procedures established for the facilities (i.e. emergency procedures, space/facility/equipment use, and cash handling)
Manage Accounts Receivable to ensure the timely processing of payments, resulting in final event reconciliation
Prepare necessary final reports incorporating input and feedback from all contributors for future reference
Attendance at weekly team meetings and oneonone meetings with direct supervisor
Facilitate postevent followup with client and participating business divisions
Other relevant duties as assigned

Qualifications:

3 years of progressively responsible experience in catering and event planning, specifically private and corporate event planning
Skill and experience using Google Docs and Gmail required
Knowledge of Opera Sales and Catering system an asset
Exemplary verbal and written communication skills with ability to speak with a variety of clients and stakeholders
Excellent organization skills and ability to prioritize with competing deadline
Able to interact comfortably and professionally with seniorlevel executives, business owners, and other leading members of the community
Excellent organizational, time management and interpersonal skills
Hire is dependent upon a Police Information Check satisfactory to the City of Edmonton
Applicants will be required to arrange their own transportation
Demonstrate alignment with the Cultural Commitments of Safe, Helpful, Accountable, Integrated and Excellent, fostering an environment for others to do the same. For more information on the City's Cultural Commitments, please visit
Demonstrate the foundational competencies, key behaviours and attributes of the City's six leadership competencies: Courage, Inclusivity, Values-Based Influencer, Collaborative Networker, Systems Thinker and Creative Innovator. For more information on the City's leadership competencies, please visit

_ Up to 1 permanent full-time position_

Hours of Work: 40 hours, shifts primarily Tuesday - Saturday, evening and weekend work required

Salary:
$ $ Hourly); $53, $66, Annually)

Talent Acquisition Consultant:
AM/SK

Classification Title:
Clerk III - 8 Hours

Posting Date:
Jul 27, 2023

Closing Date:
Aug 7, :59:00 PM (MDT)

Number of Openings (up to): - Permanent Full-time

Union:
CSU 52

Department:
Community Recreation and Culture

Work Location(s): Fort Edmonton Park, St (Fox Dr & Whitemud Dr) Edmonton T5J 2R7