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Payroll, Benefits and Accounts Receivables - Kitchener, Canada - Ray of Hope

Ray of Hope

Verified Company

Kitchener, Canada

1 month ago

Posted by:

Sophia Lee

beBee Recruiter

Description

_This is a Full-Time, 3 Month Contract with the possibility of extension._

_This position works 40 hours/week, Monday to Friday._

Overview:

The Payroll, Benefits & A/R Coordinator will be responsible for the accurate and timely processing of payroll to completion, performing various clerical and accounting tasks such as data management and keeping employee information that is relevant to payroll purposes up to date.

Maintaining all employee banks, timely payment of all government deductions and other benefits is of utmost importance. Monthly balancing of all payroll, benefit and AR general ledger balances is required including necessary adjustments. Responsible for completion of ROE, T4 including balancing to employer records. Fiscal year end balancing for audit purposes also required.

The Payroll, Benefits & A/R Coordinator is a member of the accounting team and provides support to other roles within the department and other departments as required.

The Payroll, Benefits & A/R Coordinator is directly responsible for performing data entry and related duties in posting accounts receivable.

This includes maintaining ledgers, credit balances, and resolving account irregularities. The position will also administer adjustments, and any other accounting transactions related to A/R management.

This position involves diplomatic interaction with customers to provide billing information and support in order to facilitate swift payment of invoices.

Strict adherence to confidentiality is required in this position. Other duties will be assigned as necessary.

Specific Responsibilities:

Payroll & Benefits:

Process biweekly payroll for all employees following internal policies and procedures and government regulations
Complete payroll procedures for terminated employees
Issue Records of Employment in accordance with regulations
Create employee payroll files, both electronically and hard copy upon receipt of information from Human Resources
Create and distribute internal management reports from the payroll system, as required
Administer benefit program and payments
Respond to supervisory, employee and government agency inquiries in regard to payroll
Create and distribute T4s annually in accordance with regulation.
Reconcile payroll account balances and complete remittances as required
Inform personnel and/or carriers and/or financial institutions regarding required documentation and/or procedures for the purpose of conveying information necessary to complete transactions
Compile and analyze data from a wide variety of sources (e.g. time sheets/payroll, salary adjustments, tax deposits, etc.) to identify issues and ensure compliance with mandated requirements, and/or monitoring program components
Verify payroll related information (e.g. time sheets, direct deposits, wage attachments, benefits, etc.) to ensure accurate distribution of funds and payroll
Maintain payroll information, files and records in written and electronic formats for the purpose of providing an uptodate reference and audit trail for compliance
Communicate with internal and external parties as it relates to payroll and benefits inquiries and information
Stay current with payroll regulations, standards and work methods
Participate in required meetings providing input and recommendations
Perform other accounting duties as assigned

Accounts Receivable:

Compile data, compute fees and charges, and prepare invoices for billing purposes
Investigate and resolve billing discrepancies or misapplied cash transactions
Balance daily A/R batches; prepare and distribute reports and statistics to key personnel
Manage and collect outstanding accounts receivables from clients and customers
Work closely with all departments regarding data to be invoiced

Other Duties:

Perform backup reception duties
Other duties as may be assigned from time to time

Qualifications:

Education:

Completion of postsecondary education in an accounting related field, preferably with a payroll specialization or equivalent direct work experience

Experience:

Minimum 3 years' related experience

Certifications:

Payroll Compliance Practitioner designation (through Canadian Payroll Association) completed or in process

Knowledge/Skills/Abilities required to be successful in this position:

Proficient in Microsoft Office (Word and Outlook)
Advanced Skill in Microsoft Office (Excel)
Demonstrated advanced proficiency in MS Dynamics GP (or similar accounting software) and HRIS Quadrant (or similar payroll software), including report writer
Demonstrated knowledge of accounting, general/purchases/sales ledger, journal entries and bookkeeping processes
Proficient in reading, writing, speaking and comprehension in the English language.
Manual dexterity

Requirements: