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    Coordinator, People and Culture - Markham, ON, Canada - Kinark Child & Family Services

    Kinark Child & Family Services
    Kinark Child & Family Services Markham, ON, Canada

    3 weeks ago

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    Description

    Coordinator, People and Culture

    Kinark Child and Family Services has a rich 50-year history serving children and youth through a wide range of evidence-based mental health services that include individual, family, and group counselling. We are on a mission to help children and youth with complex needs achieve better life outcomes with a broader vision of a healthy future for Ontario's children and youth. We have a passionate team of over 700 staff serving more than 9,000 children and youth each year in our three program streams - Community-Based Child and Youth Mental Health, Autism, and Forensic Mental Health.

    Our people are the heartbeat of our organization where 'Holding children, youth and families at the centre of all that we do' is only one of the values that guides our work.

    In support of our journey towards being an employer of choice in our sectors, our staff is engaged for feedback to identify and support improvements, big and small, to enhance the employee experience.

    If you have a passion for making a difference in the lives of children and youth with complex needs and want to be part of the mission we are on... Come join our team
    For more information about Kinark, our values, our strategic priorities, and our service programs, please visit our website at or review our annual report .

    Position Title

    Coordinator, People and Culture

    Program Lists

    Kinark Child & Family Services -> Head Office

    Location

    Markham, ON L3R 5X5 CA (Primary)

    Reg/Temp

    Regular

    Start Date

    Temporary End Date

    Full/Part Time

    Full-Time

    Relief

    No

    Other Employee Classification (if applicable)

    Total # of hours per week

    35

    # of Positions

    1

    Close Date

    May 22, 2024

    Job Description

    Job Summary:

    The Coordinator, People and Culture is a critical member of the People and Culture Team providing hands-on, front-line staff and manager first-point of contact support. Reporting directly to the Associate Director, or through the Manager Systems and Support, the Coordinator People & Culture is responsible for providing administrative support to employment related events and key employee life-cycle processes. In addition to day-to-day work, this role also contributes to the People and Culture team's continuous improvement projects and initiatives.

    Kinark has introduced a benefit that gives employees in eligible roles the opportunity to work partially or fully remote if they choose to opt-in for this benefit. This role (Coordinator, People and Culture) is assessed as a Roamer position requiring minimal days in the office (2 days per week) unless business demands require.

    Key Responsibilities:
    As required

    • Provide tier 1 HR systems support as 'first point of contact'

    • Administrative support of employment and pay related events and key employee life cycle processes

    • Recruitment administration

    • Ministry and licensing audit support

    • People and Culture continuous improvement initiatives and projects support

    Direct Responsibility:
    As required:

    Employment Events Processing

    • Process employment related events, including but not limited to new hires, transfers, promotions, leaves, employment letters, employment status changes within HCM systems

    • Enroll new employees in HCM systems

    • Support payroll processing

    • Pension and benefits administration

    • Understand collective agreement implications to specific employment processes

    • Where relevant, coordinate People and Culture employment processes with external partners

    • Coordinate recruitment process from job posting to offer letter, excluding interviewing

    • Coordinate onboarding process including forms administration, ordering of IT equipment, and facilitation of corporate orientation session

    User Support:

    • Coordinate/assign and respond to enquiries and service requests submitted to People & Culture Service desk

    • Provide user system support and education

    • Onboard new managers in PeopleSoft and Kronos

    • Troubleshoot basic system errors

    • Assist managers with creating and assigning schedule patterns, and making timecard adjustments/ edits in time and attendance system

    • Supply monthly reports to departments/program areas as needed

    • Respond to regular and adhoc reporting and data requests

    Pay Processing

    • Update direct deposit information

    • Process step increases

    • Process leaves of absence

    • Departure processing, including submission of termination tickets to IT

    • Manage accrual process in Kronos

    Other Duties:

    • Coordinate document collection and prepare files for audits and licensing activities

    • Creation and maintenance of employee's files, including documentation tracking and filing

    • Support Vacation Policy Compliance

    • Participate in system testing

    • Collaborate and support People and Culture team on special projects and research initiatives as required

    Qualifications:

    • Post-Secondary Education. In Business Administration or Human Resources Management field an asset**

    • Minimum of one (1) year experience in a People & Culture administrative role

    • Proficiency with Microsoft Office (Word, Excel, and PowerPoint)

    • Strong attention to detail

    • Exceptional customer service

    • Critical thinking

    • Ability to work as a team player and independently

    • Strong organization and time management skills, with a task-management mindset

    • Experience using PeopleSoft, Kronos and/or Deltek is considered an asset

    ** Please note that Equivalent combination of education & experience will be considered.

    Kinark Child and Family Services conditions of employment include but are not limited to successful Criminal Record Check or Criminal Record Check with Vulnerable Sector Screening (based on position), completed Pre-Employment Medical certificate, and proof of full vaccination against COVID-19. Proof of vaccination for each vaccine dose received is required.

    Kinark Child and Family Services values inclusivity and diversity in the workplace. We encourage applicants from diverse backgrounds. We are committed to providing accessible employment practices that are in compliance with the Accessibility for Ontarians with Disabilities Act ('AODA'). If you require accommodation during any stage of the recruitment process, please notify People and Culture at or While we thank all applicants, only those selected for an interview will be contacted. Any information obtained during the course of recruitment will be used for employment recruitment purposes only, and not for any other purpose.

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