Receptionist / Administrative Assistant - Bilingual - Toronto, Canada - Canada Infrastructure Bank

Canada Infrastructure Bank

Verified Company

Toronto, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Headquartered in Toronto, the Canada Infrastructure Bank (CIB) is responsible for investing in new infrastructure projects.

The CIB's mission is to work with provincial, territorial, municipal, federal, Indigenous and private sector investor partners to transform the way infrastructure is planned, financed and delivered in Canada.

The
Receptionist / Administrative Assistant - Bilingual provides front line reception in the office and for the main general enquiry phone line.

The Receptionist / Administrative Assistant - Bilingual provides administrative, clerical, and operational support.

Responsibilities:

Receive and respond to inperson, written or phone enquiries received in English or French in a professional manner, screening and/or transferring as appropriate
Coordinate incoming and outgoing mail and courier packages with discretion and confidentiality
Sign for packages and access cards
Liaise with building management for maintenance and other duties as required
Monitor office, pantry and printer supply levels and order/reorder as required
Arrange regular maintenance of HVAC, fire extinguishers, coffee machine and water cooler filter
Ensure common areas, kitchen and meeting rooms are well maintained and kept clean
Prepare presentations and other materials, photocopying, scanning, and binding as required
Maintain electronic and paper files
Prepare expense reports
Establish positive and productive relationships with administrative counterparts within the CIB, and in Infrastructure Canada and other departments or Crown Corporations as required
Liaise with I.T. support to resolve any technical issues
Assist with onboarding and offboarding of staff such as ordering access cards and hardware
Maintain the CIB health and safety measures including participation as a member of the Joint Health and Safety committee and Fire Warden
Other general office administrative duties and special projects, as required

Your ideal profile

Must be fluently bilingual in English and French, both oral and written
College diploma or equivalent in addition to related work experience
Minimum 3 years' experience in a frontline reception role and in supporting senior executives and interacting with senior individuals from other organizations
Financial services industry and/or public sector experience is a definite asset
Experience that demonstrates outstanding judgment and organizational skills with attention to details, the proven ability to handle confidential information with discretion, ability to manage and prioritize various competing demands, and the highest level of client service and response
Excellent ability to communicate effectively both orally and in written form
Flexible and willing; a "can do" attitude and ability to demonstrate support for and deal with continuous change
Serviceorientation, high degree of client focus
Well organized and able to prioritize and manage multiple tasks in a fastpaced environment while maintaining a high level of attention to detail
High level of tact, diplomacy and discretion in dealing with highly confidential, sensitive information and interactions
Use sound judgment to know when to escalate potential problems, sensitive issues, etc.
Proactive, with the ability to anticipate needs
Decisive and resourceful with the ability to identify, analyze and respond to difficult situations or requirements and to solve problems
Ability to build effective, trusting relationships across the organization
Ability to work effectively in teams/groups
Takes personal accountability for delivery of results and achieving outcomes
We thank you for your interest. Only those selected for further screening or an interview will be contacted._