Administrative Assistant - Toronto, Canada - The CReATe Fertility Centre

The CReATe Fertility Centre

Verified Company

Toronto, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Administrative Assistant - Operating Room (OR)

CReATe Fertility Centre is proudly headquartered on Bay Street in downtown Toronto, Ontario, we are internationally renowned for our specialized fertility services and ground-breaking research. Committed to providing personalized, comprehensive, cutting-edge care—we provide state-of-the-art laboratory facilities, and pioneering research scientists who are dedicated to giving you the very best options for creating your family.
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What CReATe Has to Offer_

Competitive pay, plus paid time off
Extended health and medical care
Professional development opportunities
Friendly and supportive work environment.

We are looking to hire an experienced, friendly, helpful, and empathetic
Administrative Assistant (OR) to ensure the operating efficiency of our Operating Room reception area during regular business hours, and to support the work of management and other staff.

Reporting to the Front Desk Manager, the OR Admin Assistant will also be responsible assisting with various administrative tasks, maintaining accurate records, and facilitating effective communications within the Centre and its OR department.

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Duties & Responsibilities_

Greeting patients, suppliers, and visitors to the OR Department, and acting as their first point of contact with the Centre
Serving as liaison between surgical teams, administrative staff, and other departments within the Centre
Communicating surgery schedules, changes, and updates to relevant parties
Enteringin and checkingout patients using eIVF and OR cubicles, and providing them with further instructions as needed
Pulling patient charts, and preparing their paperwork for nextday procedures
Preparing collection forms and cups for semen samples, providing them to patients and collecting them again when the patients are finished
Preparing and organizing necessary documents, reports, and presentations for surgical team meetings and departmental reviews
Assisting in the preparation of surgical and financial consent forms, patient information packets, and other relevant documents
Adhering to patient confidentiality and privacy regulations, while maintaining the highest level of discretion when handling sensitive information
Calling patients in advance to remind them of their appointment times and instructions
Contacting referred patients to book and/or confirm appointment dates and times
Maintaining accurate and uptodate patient records, surgical logs, and operating room documentation in compliance with regulatory standards
Receiving payments for procedures and medications
Managing the filing of documents, answering general phone inquiries, and other administrative duties as required.

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Skills & Qualifications_

Twotofour years' experience as an Administrative Assistant, preferably in a healthcare or surgical setting
Postsecondary School education in administration, business, office management, or related certification is a plus
Understanding of medical terminology and surgical procedures is advantageous—as is the flexibility to adapt to changing priorities and work in a fastpaced environment
Ability to assess situations to determine the importance, urgency, and risks involved; and make clear decisions, which are timely and in the best interests of the organization
Exceptional interpersonal communication and problemsolving skills
Notable time management skills, and demonstrated ability to prioritize among many work tasks at once, and the poise to remain calm under pressure
Comfortable working both independently and as part of a cross functional team; and with maintaining strong working relationships with coworkers and patients
Exercising sound judgment and discretion when dealing with confidential and sensitive information
Proficiency with MS Office Suite (Word, Excel, and Outlook)
Willingness to work MondaytoFriday, and occasional weekends and Holidays as scheduled.
If you are a motivated individual with a passion for contributing to the success of the _
CReATe Fertility Centre_, we encourage you to join our dedicated team for the position of Administrative Assistant
Operating Room and help make a difference in the lives of our patients._