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Administrative/executive Assistant - Vaughan, Canada - Mercatus Group

Mercatus Group

Verified Company

Vaughan, Canada

1 month ago

Posted by:

Sophia Lee

beBee Recruiter

Responsibilities:

Organize and maintain electronic and paper files, ensuring all documents are properly labeled and stored
Assist with general office tasks such as photocopying, printing, scanning, and mailing
Manage the calendar of appointments, meetings, and events, and coordinate with team members to ensure schedules are up to date
Prepare and distribute meeting agendas, take meeting minutes, and follow up on action items
Manage confidential and sensitive information with discretion and professionalism
Perform other related duties as assigned
Preparation of Loan Commitments, Letter of Directions and Letter of Intents and legal documents

Qualifications:

Minimum One Year Experience in a Financial Institution, preferably Mortgage Financing
Proven experience as an executive assistant or similar role, preferably in a fastpaced environment
Strong organizational and time management skills with the ability to prioritize tasks and work independently
Excellent communication skills, both verbal and written, with the ability to interact professionally with internal and external investors
Proficient in Microsoft Office, including Word, Excel, and PowerPoint
Ability to maintain confidentiality and handle sensitive information with discretion
Strong attention to detail and accuracy
Ability to adapt to changing priorities and work well under pressure
Positive attitude and willingness to learn and grow in the role
Ability to adapt to changing priorities and work well under pressure