Office Coordinator - Vancouver, Canada - Pedalheads

Pedalheads

Verified Company

Vancouver, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Who we are
We are a fast-growing leader in children's programming who offer high-quality bike and swim lessons across North America.

Our mission

We inspire kids to believe in themselves.

Why you'll love working at Pedalheads

Growth
Pedalheads has 170+ locations in 40+ cities with 2000+ amazing staff who get to teach 70,000+ children every year.

Pedalheads has grown more than 50% over the past 2 years while maintaining a "love what you do" culture with considerable flexibility and opportunity for professional growth.

Culture
Our people consistently attribute their love of working at Pedalheads to the culture and team. We're passionate about creating a supportive, energizing team environment with fun, friendly and driven people.

Opportunity

We are passionate about developing our people and teams to their highest potential, with a high value on trust and empowerment.

Our progressive, collaborative culture and ambitious North American expansion plans translate into all kinds of career growth and development opportunities.

Purpose

By teaching fundamental skills, building confidence and igniting their sense of adventure, we can forever impact the life of a child.

Pedalheads also offers a generous bursary program and give back program through annual social giving, and we are continuously working on meaningful ways to make communities better for having us there

The Role

The Office Coordinator will perform a variety of administrative and clerical tasks while supporting the People and Culture team in driving a fun, energetic and collaborative office environment.

Duties of the Office Coordinator include providing support to our managers and employees, assisting in daily office needs and managing our company's general administrative activities.

Duties and responsibilities
Office Management

Plan annual company trip, social activities, and celebrations
Support with execution of regular company meetings and learning activities
Prepare boardrooms for group meetings and arrange for delicious refreshments from local businesses
Maintain consistent supply of snacks (healthy and skeptical) to fuel the team
Develop and implement office policies to guide the operation of the office
Responsible for preparing annual budget for the office, planning the expenditures, analyzing variances, and carrying out necessary corrections that may arise
Main point of contact with office related external vendors
Assists with organizing office furniture, layout and equipment
Maintain office décor and condition and arrange any necessary repairs or improvements

Administrative tasks

Coordinate and plan for office services such as supplies, equipment, inspections, parking, maintenance and security
Order and maintain office supplies, cleaning services and janitorial supplies
Manage inbound and outbound mail, packages and other deliveries
Act as main contact for tenants regarding building issues, repairs and rent payments
Responsible for preparing annual budget for the office, planning the expenditures, analyzing variances, and carrying out necessary corrections that may arise
Develop and maintain office health and safety inspections and provide ongoing training
Support employee onboarding at the Vancouver office and related requests for regional offices
Provide executive support to COO and President
Maintain confidential information for the business, COO, and President and ensures information is handled appropriately
Booking company travel & accommodations

Competencies

Detail oriented, loves to plan, organize and schedules efficiently and productively
Organized with thoughts and tasks
Goal oriented selfstarter who will get the job done effectively and efficiently
Communicator, excellent written and verbal communication skills
Empathetic, gets along well with other
Team player, works collaboratively with others
Multitasker, works well on numerous unrelated tasks concurrently
Strong work ethic, ensures project completion follow through and follow up, works continuously towards successful outcomes
Professional, maintains high level confidentiality
Flexibility/adaptability, adjusts quickly to changing situations; copes effectively with complexity and change

Qualifications

A minimum of 2 years proven experience in administrative support or office assistant
Proficiency in MS Office (MS Word and Excel in particular)
Knowledge of office management systems and procedures
Previous experience working with accounting software (Sage Intacct, an asset)
Some post secondary education an asset

**APPLICATION PROCESS