Office Assistant - Mississauga, Canada - STRABAG Inc.

STRABAG Inc.
STRABAG Inc.
Verified Company
Mississauga, Canada

2 weeks ago

Sophia Lee

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Sophia Lee

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Description

About Us:

STRABAG Inc. is a subsidiary of STRABAG SE, a European-based technology group for construction services. STRABAG Inc. has extensive experience in large-scale underground hard and soft-ground construction projects. We provide expertise in ground engineering and tunnel excavation with qualified personnel.


STRABAG is actively seeking an Office Assistant for our Canadian division where he/she can utilize their extensive knowledge to contribute to the continued success and growth of the organization.


Job Summary:


Under the direction of the Commercial Project Manager, the Office Assistant will be responsible for the startup of the project, organization, and coordination of all the administrative activities that facilitate an effective office environment.


Main Functional Links:
Project Manager, Financial Coordinator, Construction Workerager, Contract Manager


Essential Duties and Responsibilities:

Provide administrative support to the Project Manager, Commercial Site Manager and Construction Workerager.

  • Includes typing of memos, documents, and correspondence.
  • Calendar and Schedule Management appointments as required.
  • Coordinate Workflow and Office Activities
  • Maintain the general appearance of the office.
  • Organize and maintain the filing system.
  • Greet visitors, answer/screen/direct phone calls, and take/forward messages.
  • Track all incoming mail, and process outgoing mail.
  • Order office supplies/maintain supply room/ arrange for courier/shipment pickup.
  • Maintain and organize kitchen and lunchroom and supplies.
  • Organize internal and external meetings
  • Create, transcribe, and distribute meeting agendas and minutes.
  • Set up conference calls.
  • Prepare catering requests and ensure prompt delivery of service.
  • Event Planning
  • Organize social events and design required correspondence.
  • Coordinate IT with an external organizer
  • Ensure proper and functional internal IT requirements.
  • Ensure inactive users are removed.
  • Manage and process correspondence
  • Update/maintain the document management system for all contractual correspondence.
  • Ensure that all required signatures are on all outgoing documents before submission.
  • Bind documents for various departments.
  • Perform other related duties as assigned by Management.

Knowledge and Skills:


  • Strong MS Office skills (Word, Excel, and Publisher)
  • Superb organizational and time management skills
  • Excellent written and verbal communication skills
  • Attention to detail
  • Selfmotivated, persistent, and flexible

Qualifications:


  • 1 + years' experience as an office administrator.
  • College Diploma in Office Administration is an asset.
  • Ability to deal with confidential issues professionally.
  • Must have a valid driver's license and the ability to supply own transportation.

Physical Demands:


While performing the duties of this job, the employee may be required to lift and/or move up to 10 lbs.


Work Environment:

The employee is generally required to work on a construction site.


Benefits:


  • Dental care
  • Extended health care
  • Life insurance
  • Onsite parking
  • RRSP match
  • Vision care

Schedule:

  • 8 hour shift

Ability to commute/relocate:

  • Mississauga, ON: reliably commute or plan to relocate before starting work (required)

Education:


  • Secondary School (preferred)

Experience:


  • Front desk: 1 year (preferred)
  • Administrative experience: 1 year (preferred)

Work Location:
One location
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