Document Control - Calgary, Canada - Sunshine Oilsands Ltd.

Sunshine Oilsands Ltd.

Verified Company

Calgary, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Sunshine Oilsands is a Calgary-based Oil & Gas Company, listed on the Hong Kong Stock Exchange. The Corporation's West Ells SAGD Project is located within the Province of Alberta near Fort McMurray.

JOB DUTIES AND RESPONSBILITIES:

Responsibilities of this role include, but are not limited to:

DOCUMENT CONTROL:

Implementing and maintaining internal document control/ records management system, including updating and editing existing corporate documents based on current legislation and company policies, field training records, standard operating procedures, and other technical documents.
Creating and maintaining a comprehensive database of all existing policies and procedures and standardizing and creating appropriate templates for various categories of documents.
Implementing a document control procedure to ensure the accuracy and accessibility of all company documents.
Coordinating and tracking the review of project documents to ensure they are complete and accurate and adhere to company standards.
Assisting with budget control and contracts administration to ensure the financial stability and legal compliance of the company.

OFFICE ADMINISTRATION:

Greeting visitors;
Ensure smooth inoffice operations by handling all office supply requirements;
Liaise with building administration for building access, facility bookings, and other office/building concerns;
Provide administrative support to employees;
Handle all incoming/outgoing mail, arranging for courier pickups as needed;
Open and date stamp all incoming mail (except person & confidential);
File all backup for any couriers being sent out to support incoming invoices;
Create purchase order, contracts with supplies/contractors for the procurement of materials, products or services;
Assist with data entry for vendor purchase into ERP;
Prepare procurement reports;
Perform other duties as required.

REQUIRED EXPERIENCE AND SKILL SET:

24 years of document control experience, preferably in an Oil & Gas company;
Postsecondary education in Business Administration, Communications or a related field of study;
Sound knowledge of the Oil & Gas industry to understand industryspecific terminology and processes;
Advanced knowledge of Microsoft Office Skills, including Outlook, Word, Excel, and PowerPoint;
Experience of Maximo Program an asset;
Excellent spelling, grammar, and writing skills;
Excellent oral and written communication skills to effectively communicate with colleagues and stakeholders;
Excellent organizational and interpersonal skills to manage multiple tasks and work collaboratively with others;
Strong multitasking and prioritizing skills to manage competing demands effectively;
Ability to work independently with little to no supervision;
Strong attention to detail to ensure accuracy and completeness of documentation;
Must be legally permitted to work in Canada.