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    Executive Assistant, Corporate Affairs - Calgary, Canada - ENMAX

    ENMAX
    ENMAX Calgary, Canada

    1 week ago

    Default job background
    Full time
    Description

    Current ENMAX employees are encouraged to apply through their internal Workday access.

    Posted: June 14, 2024

    Closing Date: June 25, 2024

    Position Type: Permanent

    Union: Exempt (MP)

    ENMAX Values – Safety, Integrity, Accountability, Service, Teamwork, Agility, Innovation

    Reporting to the Senior Vice President, Corporate Affairs, the Executive Assistant, Corporate Affairs will provide senior executive administrative support to optimize the executive's time by preparing and assisting for all meetings, presentations and organizational processes. Act as a liaison between the SVP and the Business Units (BU) building and maintaining relationships with direct reports.

    This role will be a leader within the BU admin team and work collaboratively to ensure consistency with BU and Corporate processes and policies. The successful candidate will become a mentor and coach of junior staff to provide guidance for career progression.

    Major Responsibilities:

  • Accountable for maintaining a high level of confidentiality and discretion as this role has access to, and actively works on, sensitive internal financial and personnel documents
  • Coordinate day-to-day activities of the Executive and oversee logistics for various meetings including conducting background research required for meetings, appointment balancing, travel arrangements, catering, etc.
  • Prepares correspondence, reports, presentations, and internal communication materials proactively. Additionally, reviews all materials prior to releasing to the President for review during Board and ELT meetings to ensure consistency and accuracy.
  • Conserves Executive's time by reading, researching, and routing correspondence; collecting and analyzing information; initiating communications; answering/responding to and managing incoming calls.
  • Tracks the departmental budget and plays a key role in the planning of the department's budgeting requirements; distribution of monthly reports and maintaining up to date records of expenditures.
  • Schedules and attends confidential management meetings, prepares agendas, and transcribes and/or distributes minutes.
  • Reviews operating practices and implements improvements where necessary. Proactively addresses inefficiencies and deals with challenges and issues as they arise.
  • Works collaboratively with the Sr. EA team on projects as determined by the team – is a team player and is actively involved.
  • A team player who is efficient, proactive and sets the 'tone from the top' to ensure knowledge and information is shared throughout the organization.
  • Develop understanding of corporate affairs business objectives and work collaboratively with the team on tracking and execution.
  • Liaise regularly with the Government and Shareholder Relations team for Board meetings to prepare and review Board material in preparation for regular meetings

    • Education Required:

  • Minimum Grade 12 education required.
  • Post-Secondary school would be considered an asset.

    • Qualifications & Experience:

  • Minimum 10 years of administrative experience with at least 5 years at a senior level
  • Superior judgment in handling sensitive and highly confidential issues.
  • Excellent Microsoft Office skills (Outlook, MS Teams, Word, PowerPoint are a must, SharePoint and Excel preferred) with a practical ability to create high level presentations, review and organize budgets and information.
  • Proven experience managing executive and board level materials and meetings.
  • Ability to proactively organize and prioritize correspondence as well as calendar management.

    • Competencies:

  • Exemplary time management skills - we'll need you to stay one step ahead of the executive leader and effectively manage busy schedules while anticipating and prioritizing their needs.
  • Teamwork – You'll work closely with a strong team of leaders in the organization, as well as other Executive Assistants to build relationships with our business leaders that will help keep us driving strategic priorities.
  • High level of decision-making autonomy for prioritizing executive's meetings balanced with time for day-to-day work.
  • Accuracy, adaptability and problem solving are a big key to success in this role. Having an eagle-eye for details is a must. Our work plans are ambitious, so keeping track of timelines and deadlines is a big part of this job.

    • Did we mention the ENMAX Advantage?

    We offer competitive compensation including a comprehensive flexible benefits program, non-downtown location that includes great building amenities such as free onsite fitness facility with programming geared to employee's needs, onsite childcare centre (upon availability, offered from our ENMAX Place location 141 – 50 Ave. SE), free parking and much more. If you share our values and would like to make a difference with your career, join the team and see where the ENMAX possibilities can take you.

    Location: This role will be part of our hybrid (home and office) work force with office workspace located at ENMAX Place Avenue SE, Calgary, AB). You will work from home on Mondays and Fridays and in the office on Tuesdays, Wednesdays and Thursdays.

    Note:

  • If we can provide an accommodation or adjustment to make the process more accessible for you, please let us know. ENMAX welcomes all qualified applicants to apply and is committed to a safe and respectful workplace. It is our aim to have a workplace which is inclusive and values safety, diversity, personal integrity, respect for individual differences, and encourages ownership and accountability for our actions.
  • Every ENMAX employee is responsible to take reasonable care to protect the health and safety of themselves, of all other workers, and of the public. Each employee must become familiar with safety procedures and rules applicable to their job and are required to follow them while working at ENMAX.
  • Must be legal to work in Canada and requires the successful completion of a criminal background check. Two pieces of valid Government issued ID will be required.

    • In the spirit of reconciliation, we respectfully acknowledge that we live and work on the traditional lands of Indigenous Peoples. ENMAX headquarters is in Calgary, Alberta, the traditional territory of the Blackfoot Confederacy, comprised of the Siksika, Kainai, Piikani, and Amskapi Piikuni Nations; the Tsuut'ina Nation; and the îyârhe Nakoda Nations of Chiniki, Bearspaw, and Goodstoney, and home to the Métis Nation of Alberta, as well as many diverse Indigenous people who have made the city their home. We are committed to strengthening relationships with Indigenous Nations and peoples in all communities where we operate, through respect and collaboration.

    #LI-POST

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