Event Planner - Toronto, Canada - Redstone Agency

Redstone Agency

Verified Company

Toronto, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

_What does the opportunity include? _
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Join a world-class team with a corporate culture like no other People are our priority. We want you to bring your whole self to work each day.
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Learn and advance within a rapidly growing agency We value career growth and development by investing in you.
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You will have a lot of responsibility and be challenged daily You have the freedom to provide input and make your clients' organizations better.
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The scale and scope of what Redstone does will surprise you The rapid pace of change makes it imperative for us to be smart and open-minded in the way we serve our clients.

Sound like Redstone might be the right place for you? Keep reading

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What your team does:
_**Redstone is an industry-leading agency focused on delivering outsourced services to not-for-profit professional and trade associations. These services include consulting, event design & strategy planning, venue selection & destination management, budget management, registration management, program & abstract management, speaker management, event marketing & communications, supplier & logistics coordination, sponsor & exhibitor management, digital and hybrid event management, in-person event management, and so much more

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What you'll do:
_**- Support all aspects of event planning while meeting strict deadlines and working within budget

Nurture and build relationships with vendors, venues, clients and stakeholders
Support and facilitate logistics for events, including development of critical path, site preparation, catering, entertainment, transportation, décor, marketing materials, and onsite event execution (virtual or inperson)
Support event registration and ongoing communication with event attendees
Attend committee meetings, board meetings, and conference calls and take minutes
Support risk management development and contingency plans, anticipating attendee needs and preparing against potential risks
Source suppliers and negotiate for best value
Prepare and deliver weekly/monthly reporting to clients and management as needed
Maintain uptodate databases (sponsorship, attendee, membership, etc.)
Onsite event execution
Coordinate marketing initiatives including but not limited to eblasts, call campaigns, manage website updates, registration drives, social media posts, etc.
Completion of other tasks essential to the successful delivery of events according to scope and/or at Managements' request

_ You will thrive in this role if:_

You are excited about the idea of doing meaningful work and have an eagerness to learn, grow, and contribute to Redstone and our clients' success
You have a university degree or college diploma in Business, Event Management, Communications or another related program
You have 13 years of relevant, fullscope event planning experience
You are comfortable testing new technology, new event platforms, and able to make informed recommendations to clients based on functionality, budget, and clientneeds
You have experience with some of the following key areas:
Meeting and conference planning, risk management, management of event budgets, sponsorship coordination, volunteer management, stakeholder management (including exhibitor relations), meeting/event design (program development, speaker management, coordination of F&B, AV, registration systems, crowd control, transportation, etc.), site management (selection, layout, logistics planning) event marketing (planning, development of materials, contribution to public relations activities)
You can juggle priorities and adapt in a busy and everchanging environment, balancing multiple projects, managing multiple, concurrent events, and adhering to strict deadlines
You have the ability to work outside of regular working hours as required, including extended hours, holidays and weekends during busy periods and peak seasons

_ Serious bonus points if:
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You have experience working at an event agency
You have 12+ years' experience executing digital events (webinars, virtual conferences, etc.)

Compensation:
$5,000 - $6,000/month for FTE (full-time equivalent). Part-time availability will also be considered.

_Redstone life and culture:
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We're a full-service boutique agency with a growing team, which means you'll have a lot of responsibility, be challenged daily, and will work side-by-side with the senior leadership.

As a team, we work hard, are client-focused, and like to have fun.

We provide our team with opportunities to expand their skillsets while supporting our association clients in diverse industries such as real estate, property, law, post-secondary education, healthcare, city planning, and sponsorship marketing, just to name a few.

Everything we do stems from our "Core Four" values
:People, Trust, Impact, and Extra Mile. They are the foundation behind every decision and action we take as a company, within our team and alongside