Administrative Assistant I - Calgary, Canada - SAIT

SAIT

Verified Company

Calgary, Canada

1 week ago

Posted by:

Sophia Lee

beBee Recruiter

Description

SAIT's

School of Construction is committed to working with industry to ensure students are learning — and leading — using the latest technology, tools and practices. We provide students with the foundations to build a rewarding career in one of the largest sectors of the Canadian economy - the construction industry.

The Opportunity

The Role:

Provide general information regarding the school and direct students/public to appropriate departments for information.
Purchasing and travel accommodations bookings for ACs and Faculty as required
Provide administrative support to Academic Chairs and faculty
Coordinate program meetings and distribute agendas and minutes to attendees. Scribe meetings actions, book rooms, order catering, and provide technical support for virtual meetings when needed.
Event coordination for various initiatives and providing resource support for student recruitment and support (Open House, info sessions, capstone events, fundraisers).
Generate reports from Banner: Student information, class lists, timetables and schedules.
Provide administrative support for projects and data collection, student orientations, student awards, and program accreditations.
Enter and prepare load verification for instructors
Assist with workintegrated learning and practicum initiatives for students
Process substitution forms for faculty
Contribute to the effective operation of the schools and sites by performing coveroff reception and administrative duties when needed

Qualifications:

Minimum high school diploma
Office administration diploma/certificate, supplemented with at least 3 years office experience, is required
An equivalent combination of education and experience may be considered.
2plus years of customer service experience in an administrative capacity is highly preferred.
High customer service focus, must be willing to assist team members and achieve team goals.
Experience in postsecondary education is considered an asset
Intermediate to advanced level proficiency in Microsoft Office Programs (MOS) Certification would be an asset
Working knowledge of BANNER, SOLAR, DCU, ATOMS, and learning management systems is an asset
Strong ability to work independently and make sound decisions or recommendations with limited direction
Exceptional verbal and written communication skills and ability to build positive work relationships
Excellent task prioritization and organizational skills; flexible and able to manage changes on short notice
Committed to quality and meeting deadlines, with a keen eye for accuracy and developing process improvements
Must be able to work some rotational evening shifts and occasional events outside of work hours.

Job Classification:
Administrative Assistant I

# of positions:1

Salary Range:
$45, $55,972.80

Hours per week: 40hrs

Posting End Date:
Sept 6th, 2023

About SAIT

SAIT is a global leader in applied education. Named one of Alberta's Top Employers, we offer the chance to work with a purpose — preparing the next generation of industry leaders, entrepreneurs, advocates and explorers.

Building on our 100+ year history, we're looking for innovative, bold and collaborative employees who embrace change and deliver world-class customer experiences.

Your future starts now at SAIT.

At SAIT, we understand that experience comes in many forms.

We're dedicated to adding diverse perspectives to SAIT - so if your experience is close to what we're looking for, please consider applying.

SAIT is committed to supporting persons with disabilities throughout the recruitment process. We will work with applicants to provide accommodations upon request to the Talent Advisor.

*****BEWARE FALSE POSTINGS AND RECRUITING OFFERS