Admin Assistant Physician - Toronto, Canada - St. Michael's Hospital

St. Michael's Hospital

Verified Company

Toronto, Canada

1 week ago

Posted by:

Sophia Lee

beBee Recruiter

Description

The Women & Children's Health Program is seeking an experienced administrative assistant to support a group of Maternal-Fetal Medicine Specialists within the Obstetrics Department at St.

Michael's Hospital.

The Administrative Assistant formally reports to the Clinical Leader Manager (CLM) while providing day-to-day clinical and administrative support to a group of physicians.

The Administrative Assistant coordinates daily activities of the physician's office/clinic and ensures smooth functioning of the physician's practice, while providing professional and caring service to the patients.

DUTIES & RESPONSIBILITIES:

Some combination of the following based on the priorities of the practice:

Scheduling patient and physician appointments
Answering, screening, and transferring phone calls
Registering patient visits
Preparing and distributing surgical documents as appropriate
Maintaining patient confidentiality
Creating and maintaining an efficient filing system for active, pending, and processed referrals
Maintaining an updated database of appointments, diagnoses, and disposition decisions
Creation and maintenance of patient files
Organizing meetings and medical rounds
Attending meetings: taking and typing of meeting minutes
Typing and providing assistance with the preparation of research documents, teaching materials for seminars/lectures, grant proposals/publications, and presentation materials
Accurate handling and preparation of OHIP billing procedures
Overseeing of accounts receivable and payable functions for physicians
Providing basic office management and organization, maintaining an updated inventory or supplies and equipment
Booking travel and hotel arrangements, meeting rooms, and catering as required
Accurate transcription for correspondence for physician's office could include dicta typing
Other duties as assigned

QUALIFICATIONS:

Graduate of a recognized Medical Administration program, or equivalent experience
Successful completion of a Medical Terminology certificate
Excellent interpersonal and communication skills, with an ability to clarify priorities amongst CLM and physician(s)
Professional and consistent customer service skills
Minimum 1 year experience administrative experience in a hospital inpatient or ambulatory setting