Administrative Assistant - Montréal, Canada - Portage

Portage

Verified Company

Montréal, Canada

1 week ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Head Office
Portage is seeking to hire an Administrative Assistant to directly support the Vice-President of Operations and Administration.

The Administrative Assistant will provide administrative assistance to the Vice-President, will interact with internal and external stakeholders in the advancement of organizational priorities, and will assist as need-be with daily operations of Portage.

In this role, you will have to:

Be responsible for planning schedules, calendar management, arranging travel and accommodations, handle expenses / invoices, reporting, and ad hoc projects;
Collaborate with other departments and centres on daily activities and projects;
Participate in operations projects and make sure that documentation is up to date;
Ensure the logistics of the meetings;
Prepare all documents required for meetings and assemblies;
Make all room reservations, accommodation and transportation necessary for meetings, if any;
Help develop work methods that will help facilitate communication with all departments;
Maintain an inventory of all projects in place and ensures that all deadlines are met;
Establish and maintain an administrative filing system;
Manage the agenda and appointment scheduling;
Manage incoming communications;
Follow up on documents requiring approval (contracts, expense accounts, etc.);
Translate, format, and revise communications and documents in French and English;
All other tasks related to the job.

We are looking for

Minimum 5 years of relevant experience in a similar position;
College diploma or a diploma in a related field;
Be perfectly bilingual, both oral and written (mandatory);
Be able to work independently and highly organized;
Demonstrate versatility, initiative and the ability to work on different projects at the same time;
Be able to handle sensitive and confidential information;
Excellent knowledge of Microsoft Office.

Job Type:
Permanent, Full-time, 35 hours per week

Schedule:
Monday to Friday - Hybrid mode work

Salary:
Competitive salary

Benefits:
group insurance, RRSP, 4 weeks of vacation/year, 13 statutory holidays/year, accumulation of sick days

Evaluation:
translation and Excel tests will be requested

Portage Head Office
865, Square Richmond, Montreal, Quebec, H3J 1V8