Payroll and Benefits Clerk Administration/Siège Social - Canada - Speculative Application

Description

Workplace

Founded in 1992, Première Moisson manufactures and sells bakery, pastry and charcuterie products made with healthy ingredients using an artisanal approach. To stand out, the company has relied from the start on freshness, quality and authenticity, values that are still at the heart of its development strategy today. Première Moisson employs more than 1,200 people and has 23 bakeries in Quebec and one store in Ottawa. Many of its products are sold in grocery stores in Quebec and Ontario. The acquisition of the company by Metro allows Première Moisson to expand its reach even further thanks to the strength of the distribution network of this leader in the food and drugstore sectors in Quebec and Ontario.

Being in constant expansion, Première Moisson is currently looking for a Payroll and Benefits Clerk .

Reporting to the Payroll and Immigration Supervisor, the successful candidate will support all the stores in the retail network in the processing of payroll and benefits, as well as all requests for information concerning the corporate programs offered to Première Moisson employees. He/she will also be the main point of contact with managers (partners, directors, managers, chiefs) for all operations and transactions related to payroll, benefits and absence management. Finally, he/she will act as the right hand of her immediate supervisor in continuous improvement projects and the implementation of payroll processing and punch management systems.

Job status: Full time, Permanent - 40h

• Continuous training and professional development;
• Sick days and better living to facilitate work-life balance;
• Attractive discounts and freebies;
• Employment savings program;
• Family friendly work environment.
• Responsibilities :

Responsibilities:

PAYROLL PROCESSING

• Ensures that staff attendance records are received via the Time Zone or L-Boss platform, after being approved by store managers (managers, chefs, directors, etc.);
• Carries out the complete entry and weekly transmission of payroll data for Première Moisson bakeries, according to the territory assigned to it;
• Makes the necessary corrections when errors are detected (correction of payrolls, issuance of cheques, bank deposits, etc.);
• Makes deductions (deductions at source) for various government and human resources programs such as RRSP/DBSP, vacation pay, sick days, better living days, taxes, QPIP, etc.
• Creates and maintains vacation banks for employees in its territory;
• Creates and maintains the sick leave and wellness leave banks of the employees in his/her territory;
• Is the resource person and answers questions from in-store managers on payroll and benefits;
• Carries out the calculations for the payment of salary insurance, preventive withdrawal and CNESST;
• Participates in the issuance and reconciliation of T4s, Relevé 1s and other forms;
• Produces and updates various reports (payroll balancing, cumulative hours to customer service for salary adjustments, turnover rate, etc.);
• Ensures the validity of work permits and supporting evidence on file prior to hiring;
• Organizes and files documents related to his/her files.
• Manages multiple files efficiently by proposing the most appropriate solutions for each case
• Demonstrates rigor in the follow-ups to be done
• Establishes the right priorities in order to deliver the tasks to be accomplished
• Respects deadlines and is results-oriented
• Demonstrates a spirit of synthesis and a facility to build simple and realistic tools
• Is efficient and organized in the accomplishment of daily tasks
• Works as a team and shares information
• Acts as an agent of change and participates in the culture of innovation

FOLLOW-UP ON CORPORATE PROGRAMS AND BENEFITS

• Performs the annual update and ordering of service recognition gifts for all eligible employees of the bakeries, according to the territory assigned to him/her;
• Processes the payment and follow-up of the annual Ambassadors Program scholarships;
• Enrols all eligible bakery employees in the employer's group insurance program;
• Follows up on enrollments to be made after 6 months of continuous service, based on a monthly report in Nethris;
• Maintains up-to-date information on all insured employees in its territory by entering the correct data into the Premier Medical Group platform (insurer);
• Enrols all bakery employees who wish to subscribe to the Employment Savings Program (RRSP/DPSP);
• Coordinates other corporate programs such as birthday cakes, shoe coupons and uniform orders.

ABSENCE AND DISABILITY MANAGEMENT

• Completes online ADRs on the CNESST employer portal, receives electronic incident and investigation report forms;
• Produces a Record of Employment (ROE) when an employee in its territory becomes inactive, entering the correct reason and ensuring that the necessary supporting documents have been obtained, if applicable;
• Notifies Premier Medical Group's online platform when an employee becomes inactive (CNESST, illness, SAAQ, leave without pay, layoff, etc.);
• Supports the Human Resources Business Partner in the completion of online ADRs and the management of basic CNESST files (e.g.: replacement of vacations or leaves);

MANAGEMENT OF THE PAYROLL AND PUNCHING SYSTEM (AD HOC PROJECT)

• Acts as a super-user in the implementation of the new version of the Time Zone system for the management of punches at the retail network level;
• Ensures that the operational needs of the stores are met by adequately defining the parameters of the Time Zone system (must correspond to their reality);
• Carries out the necessary data entry to ensure the continuity and integrity of the data to be migrated to the new version of the system;
• Addresses all technological problems to his immediate superior in order to have them quickly corrected by our Time Zone service provider;
• Participates in team meetings with the Time Zone supplier by supporting his/her immediate superior in the migration project of our time and attendance system;
• Master the Nethris payroll processing system and propose ways to automate non-value added functions;
• Works in continuous improvement to allow for as many synergies as possible between our punch management interface (Synerion Agile) and our payroll processing interface (Nethris).
• Demonstrates a tolerance for change
• Is open to new ways of doing things and navigates uncertainty well
• Proposes automated processes to increase the efficiency of the payroll department
• Demonstrates a critical and objective approach to issues and problems encountered
• Is collaborative, puts himself/herself in solution mode and remains constructive in his/her interventions

OTHER

• Writes employment confirmation letters according to established templates;
• Provides support to the HR and Payroll Coordinator, Payroll and Immigration Supervisor, in the administrative tasks related to the various immigration processes;
• Keeps supervisor informed of any problematic or conflicting situations;
• Actively participates in meetings and other activities of the organization (including ad hoc projects);
• Performs any other task as requested by his/her immediate superior.

Requirements:

• Technical or AEC in payroll management and accounting (relevant experience may compensate)
• 2 years experience in a similar position
• Experience in the retail industry (an asset)
• Experience in payroll system implementation and migration (an asset)
• Excellent knowledge of accounting and payroll laws
• Excellent knowledge of Time Zone Synerion Agile and Nethris software (an asset)
• French spoken and written - Mandatory
• Good understanding of French culture (asset)
• Possess a valid driver's license

*Note that only selected candidates will be contacted

Are you interested in joining our big family but don't know where to start? Send us a speculative application