- Assist the lead team with administration needs such as scheduling and booking of rooms and events
- Assist the lead team with administration for retreats, camps, and special events
- Establish and maintain an efficient filing system for all records
- Serve as Ministry leader for Child and Youth check-in teams
- Responsible for administering the Police Vulnerable Sector Check procedure for all GKM staff and volunteers who minister to children under the age of 18 years
- In partnership with the Finance Team, prepare annual tax receipts and distribute them by email or mailData Management Responsibilities
- Create and enforce policies for effective data management
- Formulate techniques for quality data collection to ensure the accuracy and completeness of data
- Maintain church database as accurately as possible, including keeping church membership current
- Manage church attendance records of Sunday gatherings, including sanctuary, children, youth, young adults, and volunteers, using PCO
- Input manual donations into Planning Center
- Prepare and send reports to donors twice a year
- Produce all statistical reports as required and requested
- Support others in properly using data systems (Planning Center Online)Secretary of the Board Responsibilities
- Faithfully note and record all of the business of the meetings of the Board of Directors and the Members
- Conduct all correspondence on behalf of the Church arising out of such meetings
- Carry out action items that arise from board and member meetingSchedule, coordinate, and publish the time and place for all meetings of the Board of Directors and of Members with due notice
- Oversee the administrative tasks for the Annual Business Meeting and distribution of materials to members
- Facilitate a welcoming environment for all meetingsGeneral Office Responsibilities
- Recruit, train, and schedule volunteer receptionists
- Facilitate a welcoming environment by keeping the office clean, playing worship music quietly, and engaging waiting guests
- Answer the phone and direct calls to the appropriate person
- Forward any web requests to the appropriate person
- Welcome guests and direct appointments to appropriate people
- Receive incoming mail (email & postal) and distribute it to the appropriate person
- Post and drop off all internal mail
- Clean, organize, and restock info desks, give centers, and guest lounge weekly
- Order general office supplies and check inventory regularly, including communion supplies
- Print and manage ministry certificates and booklets (Baby Blessings, Baptisms, Membership, Baptisms, etc.)
- Oversee operation and maintenance of office printersThis job description does not include every duty and responsibility required of an employee in this position. Strong organizational and time-management skills
- Demonstrates understanding of information and data management practices
- Proficient in analyzing and drawing insights from data
- Hospitable and friendly
- Quick learner
- Fluent in Microsoft Office suite (Word, Excel, PowerPoint) and Google Workspace applications (Docs, Sheets, Slides)
- Willing and capable of learning Planning Center
- Able to multitask and work independently
- Problem-solving skills
-
administrative assistant
4 days ago
CK Auto Services Inc. Markham, CanadaEducation: · Expérience: · Education · Secondary (high) school graduation certificate · Work conditions and physical capabilities · Fast-paced environment · Work under pressure · Attention to detail · Personal suitability · Ability to multitask · Excellent oral communication · ...
-
administrative assistant
3 days ago
Sam Rush-Hour Transp Ltd. Brampton, CanadaEducation: · Expérience: · Education · College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years · or equivalent experience · Tasks · Arrange and co-ordinate seminars, conferences, etc. · Plan and control budget and expenditures · Establi ...
-
Office Administrative Assistant
1 day ago
Sunnybrook Academic Family Health Team Toronto, Canada**Key Responsibilities**: · **Reporting directly to the Executive Director of the Sunnybrook Academic Family Health Team (SAFHT) the Administrative Assistant will**: · Provide administrative support for the SAFHT Executive Director · Assist patients will bill payments for service ...
-
Office Administrative Assistant
1 week ago
SOS Emergency Response Technologies Toronto, CanadaWe are a health & safety product and services company currently seeking an experienced and detail-oriented office administrative assistant to join our growing team. As the Office Administrative Assistant, you will be responsible for assisting in the management of the office and h ...
-
Administrative Office Assistant
5 days ago
Cypfer Toronto, Canada**About Us**: · We have an exciting opining for an** **Administrative Assistant**. This position requires a highly detail-oriented individual with strong planning, prioritization, intuitive and administrative skills, a proactive and professional demeanor, with the ability to mult ...
-
administrative assistant
3 days ago
NUTRIZA INC. Toronto, CanadaEducation: · Expérience: · Education · Secondary (high) school graduation certificate · Experience · 7 months to less than 1 year · Other benefits · Paid time off (volunteering or personal days) · Durée de l'emploi: Permanent · Langue de travail: Anglais · Heures de travail: 40 ...
-
administrative assistant
4 days ago
EasyFit Blinds Toronto, CanadaEducation: · Expérience: · Education · College/CEGEP · Tasks · Determine and establish office procedures and routines · Schedule and confirm appointments · Manage contracts · Manage training and development strategies · Answer telephone and relay telephone calls and messages · ...
-
Office Administrative Assistant
1 day ago
JFP Immigration Toronto, CanadaWork Term: Temporary · - Work Language: English · - Hours: 30 hours per week · - Education: College/CEGEP · - Experience: 1 to less than 7 months · - or equivalent experience · **Work setting**: · - Consulting firm · **Tasks**: · - Record and prepare minutes of meetings, seminars ...
-
Office Administrative Assistant
5 days ago
A2A SECURITY AGENCY INC. Toronto, CanadaEducation: Secondary (high) school graduation certificate · - Experience: 1 year to less than 2 years · **Tasks**: · - Arrange and co-ordinate seminars, conferences, etc. · - Supervise other workers · - Train other workers · - Record and prepare minutes of meetings, seminars and ...
-
Office Administrative Assistant
1 day ago
Chabad of Midtown Toronto, CanadaEducation: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years · - Experience: 7 months to less than 1 year · **Tasks**: · - Schedule and confirm appointments · - Answer telephone and relay telephone calls and messages · - Answer elec ...
-
Psiphon Inc Toronto, Canada**Title**: Administrative Assistant and Office Coordinator · **Employment status**:Permanent · **Hours**: Full-time; · **Reports to**: Vice President · **Location**: Downtown Toronto · **Company summary**: · Psiphon Inc. is an internet censorship circumvention network that helps ...
-
Administrative Assistant, Office Leasing
2 hours ago
Oxford Properties Toronto, CanadaWhy join us? · Are you looking to join an innovative, global real estate company who builds communities and connects people to exceptional places? If so, we would love to tell you our story. · At Oxford, our culture is truly one of a kind. Across business lines and around the wor ...
-
Office Administration and Personal Assistant
1 week ago
The Framing Depot Inc. Toronto, CanadaWith 25 years of experience, the Framing Depot has been a leader in the custom picture framing industry. We pride ourselves in our ability to frame almost anything in a timely manner with the highest quality at a reasonable price. We continue to grow year over year and we are loo ...
-
Administration Officer
1 day ago
CHARCOAL BIRYANI-TURKISH INDIAN Toronto, CanadaEducation: College, CEGEP or other non-university certificate or diploma from a program of 3 months to less than 1 year · - Experience: 1 year to less than 2 years · - or equivalent experience · **Work setting**: · - Willing to relocate · **Tasks**: · - Review, evaluate and imple ...
-
Administrative Officer
6 days ago
St. George International College Toronto, CanadaEducation: Secondary (high) school graduation certificate · - Experience: 7 months to less than 1 year · **Tasks**: · - Review, evaluate and implement new administrative procedures · - Establish work priorities and ensure procedures are followed and deadlines are met · - Carry ou ...
-
Administrative Officer
1 day ago
KANGAROO MOVERS INC. Toronto, CanadaEducation: Secondary (high) school graduation certificate · - Experience: 1 year to less than 2 years · **Tasks**: · - Review, evaluate and implement new administrative procedures · - Establish work priorities and ensure procedures are followed and deadlines are met · - Carry out ...
-
Administrative Officer
3 days ago
Continental Gold Inc. Toronto, Canada**Responsibilities Include**: · - Perform regular administrative duties for a small-sized office of a multinational mining company's Toronto office; · - Provide clerical, logistics, and human resources support to other personnel in the office; · - Assist with banking and billing ...
-
Administrative Officer
6 days ago
Hazelview Properties Toronto, Canada**About the Company**: · **At Hazelview Properties we believe that apartments **are more than bricks and mortar - they are an experience.** · Started in 1999 with one small building in Oakville Ontario, we now manage a portfolio of over 200 multi-family residential buildings thro ...
-
Office Administration
5 days ago
Pantos Logistics Canada Inc. Toronto, Canada**Company Summary** · Pantos Logistics Canada Inc. provides top global logistics solutions to over +1,000 clients in services areas of Ocean, Air, E-Commerce, Trucking, Customs Brokerage, Warehousing and Cargo Projects. The company's expertise includes custom brokerage, productio ...
-
Administrative Officer
3 days ago
Astraeons Group Toronto, CanadaEducation: Secondary (high) school graduation certificate · - Experience: 1 year to less than 2 years · **Tasks**: · - Review, evaluate and implement new administrative procedures · - Establish work priorities and ensure procedures are followed and deadlines are met · - Carry out ...
Administrative Assistant/Office - Ontario, Canada - The Pentecostal Assemblies of Canada
Description
Accountable To:
Treasurer & Associate DirectorsCategory of Employment: Full Time - Salary ($40,000-$50,000 plus benefits)
Office Hours:
Sunday: 8:45 am - 12:45 pmMonday: 8:45 am - 4:45 pmTuesday: 8:45 am - 4:45 pmWednesday: 8:45 am - 4:45 pmThursday: 9:00 am - 5:00 pm+ Monthly board meetings and any emergency board meetings+ Special events as requiredGKM Mission We are a family of believers that worships together, grows together, and shares the Good News of Jesus Christ.
Job Summary This position consists of a professional overseeing the church office's administration functions.They are responsible for welcoming visitors during the week, coordinating meetings, directing various administrative projects, maintaining the church database, and providing essential support to the lead team.
Administrative ResponsibilitiesAt least 2 years experience in an administrative or similar role.
#