Records Management Assistant - Markham, Canada - Centrecorp Management Services Limited

Centrecorp Management Services Limited

Verified Company

Markham, Canada

1 week ago

Posted by:

Sophia Lee

beBee Recruiter

Description

_CentreCorp Management Services Limited is looking for a passionate individual to join our company that is focused and committed to excellence. If you are an information management superstar, we have an exciting job position for a Records Management Assistant to join our team._
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What we offer:
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A competitive salary and benefits_**:
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_ A supportive organizational culture_:

_ Opportunity to start your career with a reputable company_

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CentreCorp_**:
- is a fully integrated and diversified property management and real estate service company specializing in the shopping centre segment of the real estate industry in Canada and the U.S._

CentreCorp was established to provide the marketplace with a property management company that has an entrepreneurial and ownership philosophy. CentreCorp has grown to become one of the premier retail service providers in North America, with a staff of over 200 real estate professionals, managing and administering over 156 properties comprising in excess of 25 million square feet of retail, commercial and other space either existing or under various stages of development or predevelopment._
CentreCorp is actively involved in all aspects of management, development, remerchandising and leasing of shopping centres and other retail properties. Since 1977, CentreCorp has grown to become Canada's premiere property management and leasing company specializing in neighborhood and community shopping centres and other retail properties._

POSITION:
Records Management Assistant

REPORTING TO:
Records Manager

LOCATION:
Markham, Ontario

ROLE DESCRIPTION:

The Records Management Assistant will report to the Record's Manager and Support for Records Management program and Records Manager, including training, troubleshooting, and problem-solving ERM and RM software and functions, archiving, vendor management, program review, and program improvement.

Responsibilities include but not limited to:

Training and ongoing support for internal clients on ERM (Sharepoint) and RM functions
Promotion and enforcement of RM principles and policies
Assist with integration of RM policies into business improvement projects
Management of archive process including packing, indexing, archiving, retrieval, and refile of paper records
Approval, management, and audit of RM vendors including offsite storage provider and onsite shred service
Review and audit of existing RM program with recommendations for improvements to Records Manager
Complete RM projects and other duties as assigned
Lift between 25 and 30 pounds

Skills:

Written communication skills for reports and training/information materials; interpersonal and communication skills to clarify, exchange information and explain difficult concepts with internal and external clients
Ability to make presentations and conduct training sessions; strong listening and synthesis skills
Experience working and managing information in Sharepoint/Teams/OneDrive a bonus
Ability to research resources and information, review vendor documentation, and evaluate software
Ability to learn new materials and technology without instruction; ability to work independently
Respect for confidentiality of all companywide information and records

Education:

Completion of undergraduate degree in Records Management, Library Science, Information Management, or equivalent degree preferred
Current students (graduating in 2023/2024 and available to work normal daytime hours) will be considered

Experience: