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    Office Assistant, Paramedic Programs Regina - Saskatchewan, Canada - Saskatchewan Polytechnic

    Saskatchewan Polytechnic
    Saskatchewan Polytechnic Saskatchewan, Canada

    2 weeks ago

    Default job background
    Full time
    Description
    Job Duties/Qualifications, Skills and Abilities(QSA)
    Job Duties Job Duties 1. Provide telephone answering, handle student inquiries and messages, answer general inquiries and channel to appropriate personnel.

    • Communicate with the public/staff and establish working relationships with staff in other divisions.
    • Arrange and attend meetings as required for both internal and external stakeholders. Accurately record and transcribe meeting notes and ensure prompt and appropriate distribution of same.
    • Type exams, quizzes, correspondence, class lists, memos, manuals, instructor guides and timetables utilizing medical terminology competence. Ensure typing is correct and visually acceptable according to standardized formatting.
    • Maintain an up-to-date electronic filing system, ensuring confidentiality and control.
    • Monitor and maintain level of office supplies; retrieve office supplies as required. Maintain office equipment. QUALIFICATIONS, SKILLS, ABILITIES AND EXPERIENCE Specific Accountabilities Duties Required Qualifications, Skills and Abilities (QSA) 1. Grade 12 plus a recognized secretarial certificate/diploma or an equivalent combination of training and experience.
    • Minimum one year recent and relevant experience performing administrative and clerical work.
    • Training and/or experience at the intermediate level in the use of common software packages, ie MS Office Suite.
    • Training and/or experience in minute taking and transcribing minutes.
    • Knowledge of common office procedures.
    • Effective interpersonal skills.
    • Effective communication skills.
    • Effective organizational skills.
    • Effective proofreading skills.
    • Ability to work independently under generalized supervision.
    • Demonstrates valuing diversity. Desired QSA Required Competencies
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