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Publication Specialist - Canada - Humboldt State University
Description
Categories:
Finance/Accounting, Probationary, Full Time, On-site (work in-person at business location)
Office of Records & Registration
Cal Poly Humboldt is proud to have nearly 6,000 students of all backgrounds spread across 61 majors, 13 graduate programs, and 4 credential programs — all of whom contribute passion and creativity within their fields and set the stage for a future grounded in equity and sustainability.
Hands-on learning, inspired teaching, ground-breaking research, and thought-provoking creative activity happen daily at Humboldt.Cal Poly Humboldt is a Hispanic-Serving Institution that strives to foster an inclusive and equitable community to support our students of diverse backgrounds.
We are committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality committed to working in a multicultural and multiracial community that reflects the diversity of the state.
Cal Poly Humboldt strives to cultivate these qualities in leaders, innovators, and scholars in every field.(Job # Administrative Analyst/Specialist (Non-Exempt), Publications Specialist,
Salary Range:
$3,694 - $7,131 monthly. This is a full-time, benefited, non-exempt, 12-month pay plan permanent position with a one-year probationary period in the Office of Records & Registration. This position comes with a premium benefits package that includes outstanding vacation, medical, dental, and vision plans, life insurance, voluntary pre-tax health and dependent care reimbursement accounts, a fee waiver education program, membership in the California Public Employees Retirement System (PERS), and 14 paid holidays per year. Under the general direction of the University Registrar, the Publications Specialist works closely with several offices across the university to analyze, design and coordinate academically related publications, as well as campus stakeholder and student-facing communications in the Office of the Records & Registration. Working in both print and digital formats, the specialist has primary responsibility for the creation of publications for the Office of Records & Registration including non-curricular content of the university catalog, student portal communications, forms (digital and print, including related workflows), Student Center & Faculty Center tutorials, commencement list, and analysis related information systems (e.g., Constituents include (but are not limited to) Academic Affairs, Strategic Student Communications, Information Technology, Marketing & Communications, Faculty Committees, college and academic departments, and the departments within the Office of Enrollment Management.
30% - Independently design, produce, and update all Records & Registration printed and digital materials and forms.
Write content to be included in projects, publications, communications in line with university branding standards.
Create and execute graphic art and design using state-of-the-art graphic software, including video walkthrough tutorials and coordination of student narration.
Fiscal management & cost planning - responsible for OEM graphics budget projections, create purchase requests after obtaining estimates & maintain records of printed items and monies spent.
Research information to determine currency, accuracy and identify proper updates to previously printed materials and/or outdated content.Responsible, in collaboration with Marketing & Communications, in providing the accurate and timely list of potential graduates for the commencement program and related troubleshooting.
Annual maintenance, updates, content creation (video, text, graphics), proofing, and editing to support the online New Student Registration Tutorial through the campus Learning Management System (LMS), the Commencement List, as well as non-curricular updates to the University CatalogDetermine approaches to projects and priorities, in close consultation with Strategic Student Communications team.
updating guides, tutorials, video walkthroughs).
Create and maintain student communications in the student portal (using Modo Communicate) as well working with Strategic Student Communications within the Enrollment Management CRM system.
Translate these needs into new strategies, content and/or artistic designs to maximize the impact and message to the intended audience.
15% - Analyze data to make enhancements and recommendations.Use analytics of OEM websites to enhance effective messaging
Working knowledge of general practices, program, and/or administrative specialty. Working knowledge of budget policies and procedures.
Ability to learn, interpret, and apply a wide variety of policies and procedures relating to and impacting the applicable program, organizational unit, and/or administrative specialty.
Knowledge of basic methods and procedures for research and statistical analysis and the ability to apply them.Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques.
Ability to organize and plan work and projects including handling multiple priorities.
Ability to compile, write, and present reports related to program or administrative specialty.
Demonstrated ability to establish and maintain effective working relationships within and outside the work group and serve as a liaison for the organizational unit.
Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods.
This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.
Comprehensive knowledge of graphic design, copy-editing, and production principles and communication theory including an understanding of marketing and promotion concepts gained by obtaining a B.A.
in a related field. Ability to effectively use applicable software tools and features to create a variety of printed materials and presentations.Full functional knowledge of, and skill in, standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures.
A thorough knowledge of English grammar, spelling, and punctuation, and able to clearly communicate orally and in writing. Ability to use and learn new office support technology systems and software packages.edu or Cal Poly Humboldt's Human Resources Office at
Cal Poly Humboldt was the first campus in the California State University system to offer a stand-alone major in Native American Studies.
Cal Poly Humboldt is committed to enriching its educational environment and its culture through the diversity of its staff, faculty, and administration.
Persons with interest and experience in helping organizations set and achieve goals relative to diversity and inclusion are especially encouraged to apply.
Even if part or all of an employee's assignment can be performed remotely, the employee must maintain a permanent residence in thestateof California.
CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measure established by each campus.
The systemwide policy can be found at CSU Vaccination Policy and any questions you have may be submitted to .This position may be considered a "Campus Security Authority", pursuant to the Clery Act, and is required to comply with the requirements set forth in CSU Executive Order 1107 a condition of employment.
H1-B VISAS)Evidence of required degree(s), certification(s), or license(s) is required prior to the appointment date.
Cal Poly Humboldt is committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality reflecting the ethnic and cultural diversity of the state.
We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, protected veteran status, or any other legally protected status.
Mandated Reporting:
This position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
Additionally, all CSU staff and faculty receive training annually on their obligations in responding to and reporting incidents of sexual harassment and sexual violence.
You will be notified by email when you are required to take this mandated training.On-site (work in-person at business location) 1
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the 2022 Annual Security Report (ASR) is now available for viewing at .
The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and information about drug and alcohol prevention programming.
A paper copy of the ASR is available upon request by contacting the Title IX & DHR Prevention Office located at:Pursuant to the Higher Education Opportunity Act, the 2021 Annual Fire Safety Report (AFSR) is now available for viewing at .
The purpose of this report is to disclose statistics for fires that occurred within Cal Poly Humboldt's housing facilities for 2018, 2019, and 2020, and to distribute fire safety policies and procedures intended to promote safety on campus.
