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    Bookkeeper - Office Manager - St. Catharines, Canada - Westridge HR

    Westridge HR
    Westridge HR St. Catharines, Canada

    5 days ago

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    Description
    About the organization:
    Located in the heart of St. Catharines, this non-profit organization has a history of over a century. Serving the needs of its members and the wider community by visionary leadership, this organization champions community fellowship and service as integral components of each individual's journey - with their mission being to nurture personal/spiritual growth and foster a welcoming environment for all.

    The opportunity:
    The Bookkeeper - Office Manager is accountable and responsible for efficiently coordinating and managing its financial, property, legal, and administrative affairs. This includes providing leadership and supervision to office staff and volunteers, ensuring smooth operations and adherence to organizational guidelines.

    Work Location: onsite in St. Catharines
    Hours of Work: Up to 24 hours weekly
    Compensation: $ $27.00 per hour
    *Successful candidate is required to maintain a current Police Background Check.

    In this role, your responsibilities will include:

    Financial Management:
  • Collaborate with Treasurer to oversee financial processes, reporting, and accounts.
  • Monitor budget, conduct period-end activities, and provide regular status reports.
  • Assist with the development and preparation of the organization's budget.
  • Assist external auditors during annual audit process.
  • Conduct ad hoc financial analysis and reporting as needed.

    • Purchasing and Procurement:
  • Coordinate procurement of equipment, supplies, and services.
  • Research and implement new business procedures and financial programs.
  • Manage insurance coverage and conduct annual policy reviews.

    • Property and Facility Management:
  • Collaborate with stakeholders to manage property issues and renovations.
  • Review and negotiate service contracts and oversee property purchases.
  • Maintain property inventory and coordinate external facility use.
  • Oversee security system and emergency preparedness.

    • Technology Oversight:
  • Ensure software and licenses are up-to-date.
  • Manage the organization's website and coordinate technology maintenance.
  • Conduct regular backups of critical files and oversee technology issues.

    • Staff Leadership and Human Resources:
  • Lead, supervise, and mentor office and support staff.
  • Manage staff benefits program and maintain personnel files.
  • Develop job descriptions, manage recruitment, and conduct performance reviews.
  • Collaborate on Human Resources policy review and update.


    • Ideal candidates will possess the following qualifications and experience:
  • Post-secondary education in accounting or related field.
  • 5+ years of full-cycle bookkeeping experience, preferably in a non-profit context.
  • Proficiency with QuickBooks and managing automated information systems.
  • Proven track record in staff leadership, management, and mentoring.
  • Demonstrated experience in negotiating contracts.
  • Proficiency in Microsoft Office Suite and GSuite.
  • Strong understanding of facility operation administration.
  • Excellent verbal and written communication skills.
  • Exceptional organizational and time management abilities.
  • Keen attention to detail and accuracy.
  • Positive attitude fostering a supportive work environment.
  • Effective conflict resolution and interpersonal skills.


    • Information about the application process:
    Apply Here if you would like to be considered for the role of Bookkeeper - Office Manager. Please include resume outlining your skills and work experience.

    We thank all applicants for their interest, but only those advancing through the selection process will be contacted.

    Westridge, along with our client are equal opportunity employers committed to building a diverse workforce. We believe in fostering an inclusive, equitable, and accessible environment that brings people together to realize their full potential. We are committed to compliance with all applicable legislation including providing accommodation for applicants with disabilities. Please advise us at any point during the recruitment and selection process if you require accommodation.
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