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    Secretary 3 - Winnipeg, Canada - Health Sciences Centre

    Health Sciences Centre
    Health Sciences Centre Winnipeg, Canada

    1 month ago

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    Temporary
    Description

    Position Overview

    Under the general supervision of the Manager of Patient Care or Allied Health, Child Health Program, the incumbent is responsible for providing secretarial/clerical support for the Children's Hospital and the Managers.

    Duties include:

  • Typing a variety of correspondence, reports and preparing forms and spreadsheets.
  • Recording and distributing minutes for interdisciplinary committee as required.
  • Prioritizing workload and ensuring work is completed within established time frames
  • Filing, organizing documents, managing travel reimbursements, managing petty cash reimbursements, scheduling appointments, scheduling orientation days and training days for staff through Outlook, LMS or other scheduling software.
  • May be required to create, view, enter data, maintain data bases, excel worksheets or other computer software of the department.
  • May be required to learn and use department specific software and technology.

    • Experience

  • Two years previous secretarial experience required.

    • Education (Degree/Diploma/Certificate)

  • Complete high school education, Manitoba standards required.
  • Successful completion of a recognized secretarial program required.
  • Medical terminology required (pass mark 75%).
  • Formal training in the use and application of ESP staff scheduling software preferred.
  • A combination of education and experience may be considered.

    • Qualifications and Skills

  • Preference will be given to those applicants competent in an Indigenous language and/or knowledge in Indigenous customs, traditions and values.
  • Typing 50 wpm required.
  • Demonstrated proficiency in the use of Microsoft Office (Word, Excel and Access) required.
  • Must have excellent communication, organizational, interpersonal and decision making skills.
  • Must be able to function independently and communicate effectively with all levels of staff.

    • Physical Requirements

  • Fast-paced with many work interruptions.
    • This term position may end earlier as outlined in your collective agreement.

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