Document Control Administrator - Scarborough, Canada - Black & McDonald Limited
Description
ABOUT THIS CAREER OPPORTUNITY
Black & McDonald's Southern Ontario Utilities Civil team is growing If you are committed and collaborative professional looking to contribute to a hard-working, innovative team, this opportunity is for you.
Duties and responsibilities include but are not limited to:
- Document management (logging transmittals, downloading/uploading documents to project site, confirmation of documents, distribution of documents) using project platforms
- Assisting with project specific tasks (drawings, packages, transmittals, etc.)
- Maintain distribution logs
- Maintain Quality Records
- Clerical support in the development of QA procedures
- Ensure quality documentation and records are organized for quality program audits.
- Maintain qualification records for inspection & test personnel
- Generating/maintaining process charts using Visio program
- Controlling documents (e.g. Standard Quality Forms, Standard Quality Procedures)
- Archiving history dockets and storage
- Provide direct administrative and office management support to all members of the project team
- Review documents, reports, and correspondence prepared for management signatures for format, content, grammar, spelling and make edits as necessary
- Prepare draft reports, background documentation, and research
- Greet new hires and direct them to training
- Issue new hire paperwork to new employees
- Assisting new hires with setup
- Collect completed new hire paperwork
COMPETENCY REQUIREMENTS
- Communicates Effectively (excellent verbal and written communication skills)
- Holds Self and Others Accountable (proven ability to accurately handle a high volume of transactions, meet deadlines and prioritize workload)
- Problem Solving and Innovation (Strong analytical and critical thinking skills)
- Teamwork and Collaboration (demonstrated ability to collaborate with a variety of people in a professional manner; flexible team player with the ability to function independently while working in a team environment)
EDUCATION REQUIREMENTS
- Post-Secondary Diploma in Business Administration, or relevant discipline
- Secondary school diploma
WORK EXPERIENCE REQUIREMENTS
- Previous Document Control experience required
- 24 years' experience in an administrative role preferred
SKILLS, ABILITIES, AND OTHER REQUIREMENTS
- Strong knowledge of office procedures and practices
- Strong analytical and critical thinking skills
- Intermediate Knowledge of MS Office (Excel, Access, Word, PowerPoint, Visio)
- Knowledge of Sharepoint and Document Control Management systems
- Strong analytical and critical thinking skills
- Excellent verbal and written communication skills
- Flexible team player with the ability to function independently while working in a team environment
- Proven ability to accurately handle a high volume of transactions, meet deadlines and prioritize workload
- Keen attention to details
- Resourceful and flexible
- Proven organizational and time management skills
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