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    Administrative Assistant - Winnipeg, Canada - WRHA Indigenous Health

    WRHA Indigenous Health
    WRHA Indigenous Health Winnipeg, Canada

    1 week ago

    Default job background
    Full time
    Description

    POSITION #

    NATIONAL OCCUPATION CODE 13110

    POSITION TYPE FULL-TIME

    Position Overview

  • Organizes and prioritizes independently, the administrative activities for senior Directors/Managers and ensures that all work is completed within established timeframes.
  • Types, formats and proofreads a variety of material including: correspondence, minutes, agendas, manuscripts, policies, procedures, templates and form letters.
  • Assists the Directors/Managers with the ongoing monitoring and analysis of operating budgets and expenditures and prepares ad hoc financial reports as requested.
  • Takes initiative to handle matters and solve administrative problems not requiring the direct personal attention of the supervisor(s).
  • Develops, maintains and updates a variety of databases including: data collection and entry, assisting with analysis and organization of information and assisting with preparation of reports.
  • Performs payroll functions and monitors position control information including verifying information from ESFs, budget transfers, and following up on problems/discrepancies as required.
  • May provide direction to junior employees (permanent or casual) within the portfolio which includes workload delegation, on-the-job training, monitoring of workload, ensuring deadlines are met and procedures are followed and contributing to performance appraisals of junior employees by providing feedback to the supervisor.

    • Experience

  • Five years directly related experience required.
  • Experience scheduling and coordinating meetings required.
  • Experience recording and preparing minutes and agendas.
  • Experience maintaining spreadsheets and databases.
  • Previous healthcare experience preferred.
  • Experience with email and computerized calendars.

    • Education (Degree/Diploma/Certificate)

  • Complete high school education, Manitoba standards, required.
  • Formal training in applied office skills is required.
  • A combination of education and experience may be considered.

    • Qualifications and Skills

  • Typing speed 65 wpm.
  • Proficiency with computerized systems (Microsoft Office Word, Excel, Access, and PowerPoint) required. Demonstrated ability to organize, assign and supervise the work of junior employees.
  • Ability to compose correspondence on behalf of senior Directors/Managers.
  • Excellent communication skills, verbally and in writing.
  • Ability to prioritize a large workload and independently complete a variety of administrative duties.
  • Ability to work in a fast-paced environment and work effectively under pressure to meet deadlines.
  • Demonstrated problem-solving skills.

    • Physical Requirements

  • Required to work for long periods of time at a computer.
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