Administrative Assistant - Quebec City, Canada - Desjardins

Desjardins

Verified Company

Quebec City, Canada

1 week ago

Posted by:

Sophia Lee

beBee Recruiter

Description

At Desjardins, we believe in equity, diversity and inclusion.

We're committed to welcoming, respecting and valuing people for who they are as individuals, learning from their differences, embracing their uniqueness, and providing a positive workplace for all.

At Desjardins, we have zero tolerance for discrimination of any kind. We believe our teams should reflect the diversity of the members, clients and communities we serve.

Job Level

NV-06

The incumbent supports the general manager and all managers of a large caisse in carrying out various administrative support and secretarial tasks.

Activities include overseeing the planning and coordination of management activities.

General Information on the Position

Main Responsibilities Consult, consolidate, and assemble documents of a strategic nature.

Establish priorities and make the recommendations required for delivering these documents.- Coordinate the delivery of various files to the Management Committee, Board of Directors, Board of Supervision, Board of Ethics and other committees.- Prepare for and attend various meetings, including those of the Management Committee and the Board of Directors.

Take minutes and follow up with any business that arises.- Participate in organizing logistics for various events (e.g.

team meetings, committees, general meetings, training courses, telephone conferences, travel, public relations activities).- Provide support in coordinating internal caisse communications (e.g.

employee meetings, annual general meetings, special meetings).- Perform various internal management administrative tasks (e.g.

tracking sales, maintaining the scorecard, monitoring expense accounts, managing inventory and equipment, conducting performance evaluations).- Manage documents and update records related to general management (e.g.

filing, purging and storage) in accordance with current practices and regulations.- Perform various secretarial duties including drafting, formatting, updating, creating and revising the language of information documents for the general manager.- Support the general manager in retrieving information, carrying out business processes and using information systems.

Other working conditions- The work arrangement for the position is hybrid work #LI-Hybrid- Number of jobs available : 1

Qualifications:

Trade school diploma in a related field
A minimum of four years of relevant experience

Please note that other combinations of qualifications and relevant experience may be considered- For vacant positions available in Quebec, please note that knowledge of French is required

Specific knowledge- Knowledge of French spelling and grammar- Understanding of the philosophy and fundamentals of financial services cooperatives- Knowledge of service standards- Standing alone- Professionalism and attention to detail

Desjardins Cross-sector skills

Action oriented, Customer Focus, Differences, Nimble learning

Key competencies for the job

Communicates effectively, Plans and aligns, Situational adaptability

Work Location

Caisse Desjardins de Cap-Rouge - Saint-Augustin

Trade Union

Non Syndiqué

Unposting Date

Job Family

Administration (FG)

Desjardins Group is the largest cooperative financial group in Canada, and one of the largest employers in the country.

It offers a full range of financial products and services and is home to a wealth of expertise in property and casualty insurance, life and health insurance, wealth management, services for businesses of all sizes, securities brokerage, asset management, venture capital, and secure, leading-edge virtual access methods.