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    Administrative Assistant - Lethbridge, AB, Canada - University of Lethbridge

    University of Lethbridge
    University of Lethbridge Lethbridge, AB, Canada

    2 weeks ago

    Default job background
    Description
    We are one of Canada's top universities and leading research institutions.

    With more than 8,000 undergraduate and graduate students, two campuses (Lethbridge and Calgary), seven faculties and schools, and more than 2,500 employees, ULethbridge is Lethbridge's second largest employer.

    Faculty and staff come together to contribute, each in their own way, to establishing ULethbridge as Canada's destination university.


    Organizing and scheduling appointments:
    calendar management involves not just booking meetings but ensuring the meeting schedule reflects the academic calendar and availability of both the Director and those with whom he meets (often other faculty, University administration, and students)
    For online/hybrid events, ensuring Zoom webinar booking, event recording, setting up and testing technology and equipment prior to event
    Planning meetings and taking detailed minutes
    Managing the bookings of the Prentice Institute boardroom and the Penny Building
    Writing and distributing email, correspondence memos, letters, faxes (almost never), and forms. In collaboration with other front office staff, monitoring the email account and completing the various requests received
    Updating and maintaining office equipment on a regular basis to ensure there are no issues. Coordinating and completing of miscellaneous Institute Executive work requests (e.g. business card orders, printing requests, proofreading, and formatting documents, copying, and scanning)
    Managing Teams and SharePoint sites

    35 per hour Position Qualifications

    • Proficiency in MS Office (Outlook calendar and email, MS Word, MS PowerPoint, in particular).
    • Proven experience as an Administrative Support.
    • Knowledge of office management systems and procedures.
    • Working knowledge of office equipment, like printers and fax machines.
    • additional qualification as an Administrative Assistant or Secretary will be a plus.
    Position End Date (if temporary)
    however, in accordance with Canadian immigration requirements, Canadian citizens and permanent residents will be given preference.

    All private information received in relation to your request for support will be kept confidential, only information required to facilitate the accommodation will be shared with the selection committee.

    Required fields are indicated with an asterisk (*).
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