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St. John's

    administrative staff specialist i - St. John's, Canada - Memorial University

    Memorial University
    Memorial University St. John's, Canada

    3 days ago

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    Description

    April 25, 2024

    ADMINISTRATIVE STAFF SPECIALIST I (BAND LEVEL 4)

    Grenfell Campus

    School of Science and the Environment, Environmental Policy Institute

    (Contractual Position to May 29, 2027)

    The University will consider applications from qualified permanent staff who may be interested in a secondment, subject to departmental approval

    DUTIES

    The Administrative Staff Specialist I will be required to provide administrative and faculty support to the research activities of the Environmental Policy Institute (EPI) and the academic work of the EPI, which includes the operation of the Master of Arts in Environmental Policy (MAEP) program. The incumbent will also be responsible for overseeing and coordinating the day-to-day activities of the EPI Director's office at Grenfell Campus. The position acts as secretary to support the work of various committees in the EPI and MAEP. Duties include performing financial and administrative work including coordinating receipts, review processing, travel arrangements, and recording a variety of purchasing related to the EPI and its associated faculty; liaising with respective administrative units on EPI and MAEP related issues, general business administration; providing administrative assistance to support grant holders in completing request for hires and financial support; tracking and documenting EPI activities and outputs, such as publications and conferences; coordinating room bookings for the boardroom and lab; coordinating EPI engagement activities, meetings, and EPl-led research activities and events; relaying basic website and social media updates where necessary; liaising with respective units to support students in the MAEP program, providing information and procedural directions as appropriate in consultation with the Dean's office and the office of the AVP, Research and Graduate Studies; supporting the administration of the MAEP student internship process; providing assistance in the understanding and interpretation of University policies and procedures; ensuring that office operations are in compliance with policy provisions and standards; and performing other related duties as required.

    QUALIFICATIONS

    Experience (1-3 years) in an administrative staff capacity; completion of a two- year Office Administration diploma or one year university-level courses in business administration or a related field; or any equivalent combination of experience and training. The ideal candidate will have strong demonstrated interpersonal, verbal and written communication skills, discretion, attention to detail, as well as organizational and time management skills, including the ability to multi-task and respond effectively with frequent interruptions. The successful applicant must have a proven ability to work with confidential and sensitive human resources and financial information. Proficiency with Microsoft Office Suite, and knowledge of basic accounting principles is required. Knowledge of employment standards and legislation is also essential for this role. Knowledge of the University organization, rules, regulations and procedures would be considered an asset.

    SALARY $49,308 - $57,841 per annum (Non-Bargaining)

    CLOSING DATE May 9, 2024 by 5:00 p.m. NDT

    All qualified candidates are encouraged to apply; however, p reference will be given to applicants who are legally entitled to work in Canada. Memorial University is committed to employment equity and diversity and encourages applications from all qualified candidates, including women, people of any sexual orientation, gender identity, or gender expression; Indigenous peoples; visible minorities and racialized people; and people with disabilities.

    The personal information requested in your application is collected under the authority of the Memorial University Act (RSNL 1990 c M-7) for the purpose of identifying and recruiting candidates; assessing applicant qualifications; and maintaining records pertaining to the administration of employment with Memorial University of Newfoundland.

    If you are a successful candidate, this information will form part of your permanent employment record and will be used for other activities related to the employment process. This information may be disclosed to government departments and agencies as legally required; and to third party service providers, as necessary to administer programs and activities.

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