Nursing Education Co-Ordinator II - St. John's, Canada - NL Health Services

Description

Job Description

Location: NL Health Services - Eastern Zone

Nursing Education Co-Ordinator II
(Subject to Classification Review)
Clinical Information Specialist
Clinical Information Program - (Epic Project)
Oncology
Temporary, Full-Time (until March 31, 2026 with the possibility of extension)
27895TMP
Hours 75 bi-weekly (8 hour days) Salary NS-30 ($78,696.38-$97, Subject to Classification Competition Number 24EP002929 Posted Date 29 April 2024 Closing Date 9 May 2024

About Us
As part of the Newfoundland and Labrador Health Services, the Digital Health division provides quality information to health professionals, the public, researchers, and health system decision makers. Our mandate includes the development and implementation of a confidential and secure provincial electronic health record as well as other provincial clinical information programs, including the change management required to support adoption by end user clinicians.

EPIC has been selected as the preferred digital health solution for this HIS project. This transformational change will allow us to join other Canadian provinces in the modernization of our provincial health information system. In support of the HIS project, it has been determined that the NL Health Services will require recruitment for positions in Clinical Informatics.

About the Role
As a Clinical Information Specialist (CIS) you will be assigned to the Oncology Application . The CIS designs and builds workflows that take advantage of this integration. The CIS will be expected to be cross trained between 1-2 applications.

Travel to Wisconsin (United States) for training is an expectation of this position. The scheduled date for this training is June 3rd, 2024. A valid passport will be required.

The CIS reports directly to the Informatics Manager-Specialized Clinical Application.

You will be responsible for, but not limited to, the following:
- Work with other clinical application implementation teams to identify ways the applications support workflows and configure Oncology application accordingly.
- Coordinate and communicate with all other personnel, including phlebotomists, managers, and representatives from nursing, medical records and other business entities.
- Participate in workflow adoption sessions, especially for patient tracking.
- Understand the objectives for implementing an HIS and can recognize opportunities for process redesign that will help our organization maximize the benefits of the implementation.
- Understand data flow between integrated applications.
- Establish and maintain effective working relationships with clients across all levels of the organization.
- Work with the Physician and Nursing Champions.
- Coordinate/oversee project-related activities, and tasks assigned to analysts.
- Coordinate and communicate with our end users and representatives from ancillary departments, such as lab, radiology, and pharmacy.
- Understand the objectives for implementing an HIS and can recognize opportunities for process redesign that will help our organization maximize the benefits of the implementation.
- Responsible for maintaining dependable and accurate data in Health Information Systems while ensuring these systems support clinical standards, best practice in acute and long-term care and community areas throughout the province.
- Analysts will cross-train broadly.
- Analyze workflows and documentation, including use case development.
- Work with end-users to define, execute and track test scenarios and ensure appropriate end user training.
- Communicate and document business and IT information in line with agreed processes and procedures effectively.
- Facilitate and leading group meetings such as workshops while documenting outcomes.
- Provide input and advice on IT solution strategies, plans and deployments.
- Ensure adherence to governance and Digital Health Division standards (e.g., privacy and security).
- Provide oversight, advice, and guidance to high paced teams.
- Support change management and deployment of new software systems.
- Manage the implementation, support, and recommendation for enhancement of clinical software applications in the health system.
- Provide ongoing consultation and support for users of clinical applications from a variety of clinical perspectives for complex and program specific clinical information systems.
- Develop and implementing policies and procedures for providing support for clinical applications in the health system.
- Consult with application users, program managers, information systems staff, application support personnel, vendors/private businesses, and public stakeholders to identify implementation issues and work with management of the program to resolve issues.
- Assist with the development of application training materials and manuals for users of clinical applications within the health system and provide application training when required.
- Facilitate feedback and communication among end users, management, and the regional and provincial stakeholder groups through participation in regional and provincial committees and user groups to promote system usage and improve data consistency.
- Optimize use of current reporting capability in the clinical applications and support the development of additional report specifications when required for the effective management of client programs and service delivery through advocacy, training, and consultation with program managers.
- Analyze the clinical information requirements of the organization through consultation with managers and professional staff and evaluating opportunities for using clinical applications to meet identified needs and improve efficiencies.
- Facilitate the review of new clinical information systems with prospective users and provide feedback from the consultations to the management team.
- Collaborate with various stakeholders at all levels to review and assess application usage and data quality through periodic audits for compliance with regional, best practice and legislative standards, and identifying strategies to improve compliance.

About You
Your education and experience include:
- Graduation from an approved/recognized post-secondary nursing education program with a Baccalaureate degree in Nursing is required.
- Willing to acquire Epic Certification; prerequisites, participate in Epic training/education sessions, complete self-assessments and successfully challenge the certification exam.
- A current practicing license with the College of Registered Nurses of Newfoundland and Labrador (CRNNL) is required.
- Minimum of five years' experience in the health system in a clinical discipline, health information or information technology Undergraduate degree or professional licensure in a health-related field.
- Knowledge with integration points related to other systems in the hospital, including registration, billing and order entry and how our organization currently handles those integration points.
- Familiar with physician practices' workflows and patient experience.
- Knowledge with oncology's workflows, regulatory requirements, and patient experiences.
- Knowledge with Research protocols and workflows.
- Knowledge with clinical trial workflows.

You have the following skills and abilities:
- Strong communication and organizational skills.
- Past success with large-scale system projects.
- Reinforce the importance of the project together with the executives and the Project Executive and provide consistent communication to the project team.
- Provide perspective on common challenges and strategies for success.
- Approach problems constructively by focusing on how to move the project forward.
- Match organizational needs to the system's functionality.
- Explore and analyze alternatives.

Employees, to review your attendance record please refer to your employee portal on the Intranet for details. The attendance record is only available to employees who are currently in positions that accumulate sick time.

If this is an internal posting only, only applicants of the Eastern Health RNUNL Regional Bargaining Unit will be considered. If this is an internal and external posting, all applications will be accepted and preference will be given to those qualified candidates who are internal to the Eastern Health RNUNL Regional Bargaining Unit.

Please note that job offers will be made in accordance with Article 23.12 of the RNUNL Collective Agreement.

Apply online at

Upon successfully applying for a vacancy then you will receive a confirmation email. If you do not receive this email please contact Recruitment ext 5-2 immediately

To become a part of our team, please submit an up to date resume/cover letter or application form online, clearly demonstrating how you meet the required qualifications. Include your current mailing address, day-time contact number, e-mail address, competition and employee number if applicable.
Contact Information for Recruitment Related Inquiries:

Telephone: or
Email: Applications/resumes are not accepted at this email address.

If you are no longer interested in the position, you can withdraw your application by emailing as soon as possible.

Eastern Health is committed to inclusive and barrier-free recruitment, selection, and onboarding processes. We will be happy to work with applicants requesting support during the process. If you have any questions, feel free to contact our Recruitment Line at press 5 then press 2 (long distance outlining how we can help.

EXTERNAL APPLICANTS: We thank all applicants for their interest, however, only those selected for an interview will be contacted. The successful candidate will be required to provide a satisfactory Certificate of Conduct from the RCMP or local Police (Vulnerable Sector Check may be required), educational documents, registration/licensure if applicable and Social Insurance Number.