HR/office Clerk - Halifax, Canada - Autism Nova Scotia

Autism Nova Scotia

Verified Company

Halifax, Canada

1 week ago

Posted by:

Sophia Lee

beBee Recruiter

Description

UNDERSTANDING - ACCEPTANCE - INCLUSION-COURAGE -

Autism Nova Scotia is a non-for-profit organization that strives to build community capacity to enhance understanding, acceptance, and inclusion of families and individuals living with ASD across the province.

AUTISM NOVA SCOTIA -

POSITION TITLE:
Office Clerk

DEPARTMENT:
Administration

POSITION:
Full Time

DIRECT REPORT:
Office Manager / HR Manager

MAJOR RESPONSIBILITIES INCLUDE:

Provide broad administrative support to Autism Nova Scotia, including front desk support and switchboard, maintaining office supplies, managing vendors, evaluating emerging needs or issues as pertaining to ANS office/facility and reporting/actioning as required.
Greet scheduled and unscheduled visitors to ANS, in a welcoming, courteous, and professional manner as first impression of ANS.
Maintain current knowledge of ANS Programs & Services, Policies & Procedures to properly direct incoming enquiries, as well as communicate with the general public, families, individuals with ASD, volunteers, donors, sponsors & staff, and to properly support the staff.
Provide technical support, when possible, to Autism Nova Scotia team. When IT support is beyond the scope of knowledge, seek out and coordinate support from contractors.
Assist in assuring the dayto day operations of administrative functions, as well as the maintenance of workspaces and shared physical and remote facilities.
Must respect confidentiality and adhere to the policies of Autism Nova Scotia
Other Duties as required.

QUALIFICATIONS & EXPERIENCE

Postsecondary Degree and/or Certificate in Office Administration, Business or related field, plus combined work experience
Three or more years of administrative experience or equivalent an asset.
Strong time management skills
Excellent communication skills (written and oral)
Ability to assess, develop and document administrative and work processes.
Able to work independently.
Organizational skills
Ability to work well with a diverse clientele, experience with persons with disabilities and autism an asset.

KNOWLEDGE REQUIREMENTS

Knowledge of the overall goals and intent of Autism Nova Scotia (including organizational structure, policies, guidelines, programs, and project activities)
Use, develop, and maintain filing systems.
Basic to intermediate understanding of technology use and set up (cell phones, tablets, lap tops).
Knowledge of Autism Spectrum Disorder an asset.
Ability to work with sensitive and confidential information.

ABILITIES & SKILLS

Organizational, Administrative and Time Management Skills; to plan, organize and coordinate time and tasks aspects of office management; to address constant and varied demands on the position. Ability to organize and develop systems to support these needs.

Computer Skills:
Advanced computer skills including, Word Processing, Spreadsheets, Database, Presentations

Volunteer Support:
Ability to supervise and be inclusive of volunteer administrative support staff in the office and at fundraising events.

Communication & Interpersonal:
Strong oral and written interpersonal and communication skills. Ability to work in a team environment with mínimal supervision.

Other:
Ability to adapt to change. Proven problem-solving skills; ability to self-start and work independently.

What to expect at Autism Nova Scotia...
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You'll make a difference._

You'll be surrounded by passionate and committed individuals who work together to improve quality of life through our services.
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You'll celebrate the uniqueness of all individuals._
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You'll find a place to grow and develop._

We support professional development through training courses, related conferences, consultancy and Autism Accreditation programs to help our professionals working with autistic people gain the knowledge they need.

With a lot of opportunity for professional development and collaborative projects, you'll continue to grow and learn throughout your career.

Job Types:
Full-time, Contract

Benefits: