Administrative Coordinator - Whitby, Canada - Community Care Durham

Community Care Durham

Verified Company

Whitby, Canada

1 week ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Administrative Coordinator, ALS, RC, SH, CG, HTS

(Full-Time)

Reporting to the Manager, Assisted Living Services, Respite, Supportive Housing, Congregate Dining, and Home to Stay; the Administrative Coordinator is responsible for providing administrative and project support to the manager's portfolio.

Responsibilities include but are not limited to:

Administration

Provide administrative support to the ASL, RC, SH, CG, and HTS team
Collection and review of monthly and quarterly statistical data, and assist manager with ensuring monthend reporting is complete
Review database, make corrections, run reports, obtain approvals, submission of final data
Updates Staff Phone and cell phone lists, as changes happen (every 23 weeks)
Maintains and distributes manager and program meetings, agendas and minutes (i.e. room bookings, zoom, Microsoft teams)
Coordinate manager's calendar
Track schedulers as needed (e.g., Vacation, on site, work from home, etc.,)
Prepare and reconcile Manager's monthly VISA Expense report and any other purchases
Support manager with research, document preparation, etc.,
General Administrative Support i.e. ordering supplies, correspondence, presentations, providing backfill

Department Services

Troubleshoot IT issues and work with SIMNET to resolve, as required
Troubleshoot Printer issues, as required
Coordinate IT equipment being issued to and collected from staff
Monitor and update IT inventory

Qualifications required:

Postsecondary education in Office Administration or related education
Five (5) years of administrative experience, with 3 years' experience supporting senior staff
Strong interpersonal communication skills
Excellent writing and proofreading skills
Must be professional, personable, approachable, courteous, tactful, and diplomatic
Must be able to handle highly confidential information
Detail oriented and highly organized to as to produce a quality work product in a timely manner
Effective scheduling/meeting coordination skills
Selfmotivated; take initiative, and anticipate issues
Intermediate to advanced knowledge and experience with Microsoft Office (Excel, Outlook, PowerPoint, Word), Adobe Acrobat and Microsoft Teams
Intermediate computer and technological skills
Typing 60 to 80 wpm
Satisfactory Police Vulnerable Sector Check
Sensitivity to adults with needs related to aging, physical and/or mental health
Adherence to COVID19 safety practices including two doses of COVID19 Vaccine (where medically able in accordance with our Immunization Policy)
Must work in a safe manner and promote the health and safety of all staff, volunteers, clients and the community as outlined within CCD policies

Compensation:

Starting at $39,000 annually; three (3) weeks' vacation per year of work (pro-rated to hours worked); 11 paid (including stat) holidays; health, insurance and pension benefits when eligible.