- Maintainsfiles related to the payroll systems; enters new employees, retirements, andterminations; makes changes to electronic payroll records for benefits, taxes,wage rates, deductions, and other personal and payroll information.
- Configuresthe payroll system for calculating new earnings and deductions as required.
- Processespayroll by importing approved timecards from the scheduling module; balancespayroll hours with the payroll register summary; notes and reconciles alldiscrepancies; and reviews the payroll register with the timesheet report foreach employee.
- Investigatesand resolves employee issues such as pay or direct deposit discrepancies.
- Entersand maintains all pension plan members and information.
- EnsurePayroll and benefit expenses are accurately allocated to departments and theappropriate pay and fiscal periods.
- EnsurePayroll system export function is accurately maintained with correct GL codeswith all payroll and benefit expense and liability accounts.
- Completea detailed review of the payroll general ledger report; export payroll journalentry to accounting system bi-weekly.
- EnsureReconciliations of vacation, statutory holiday, sick, overtime and otherpayroll-related accruals and banks are maintained not less than monthly.
- Ensuregroup benefit plans and any other payroll deductions, remittances, and expensesare reconciled.
- Ensuregovernment and other statutory remittances are reconciled, in compliance, andremitted on a timely basis.
- Ensureaccurate records are maintained for all voluntary deductions, and processinvoluntary dedications.
- Monitorcompliance with federal/provincial laws and internal compensation and benefitpolicies.
- Recommend,develop, and implement procedural changes and improvements to comply withprovincial and federal regulations, contracts, the collective agreement,internal policies, and other funder requirements.
- Payroll certification or equivalent accountingpost-secondary education.
- Five years progressive experience withfull-cycle payroll processing and administration in a unionized organizationwith 300+ employees.
- Experience working with multiple departmentsand funding sources.
- The Ministry of Public Safety and SolicitorGeneral Criminal Record Check must be completed prior to commencement ofemployment.
- Wage: $32.93 per hour.
- Work Location: Downtown Victoria.
- Days and Hours of Work: Monday to Friday from8:30am to 4:30pm.
- Weekly Hours: 40.
- Union: Exempt.
- Benefits Eligible for 100% employer paidbenefits.
- Job Type Full time - Permanent.
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Payroll Administrator - Victoria, Canada - Victoria Cool Aid Society
Description
This is a unique opportunity to work with an innovativenot-for-profit, in an environment that is committed to working with clients,staff, and community through continuous learning, creativity, andcollaboration.
We offer a range of benefits including 100% employer paidhealth and dental benefits, Municipal Pension Plan, employee and familyassistance program, paid sick time, and three weeks of paid vacation. Thisposition is eligible for a hybrid work arrangement.
Reportingto the Controller, the Payroll Administrator performs a criticalfunction within the organization and is responsible for all duties related toprocessing, reporting, accounting for, analyzing, and reconciling payroll andbenefits for the Society's nearly 400 unionized and exempt employees. This position produces detailed payrollreports for internal and external users and conducts detailed wage and benefitcost analysis and validation. This position is the primary payroll resourcewithin the organization and provides recommendations for process, policy, andsystems improvements.
A narrow selection of the larger scope and responsibilitiesfor this position are as follows:
Payroll& Benefit Processing
Payroll Accounting and Reconciliation
Payroll Compliance and Reporting
QUALIFICATIONS
Education
Experience
Requirements
Job Information
As of November 1, 2021, Cool Aid requires that all its staffare fully vaccinated (7 days past their second dose of vaccine) againstCOVID-19. If you are offered employment, it will be contingent on you providingproof of vaccination prior to your first day of employment. If proof ofvaccination is not provided, the offer of employment will be rescinded.
