Meeting Coordinator - Ottawa, Canada - The Conference Board of Canada
Description
Employment opportunity:12-month contract, part time (21 hours/week)
Reports to:
Director, Strategy & Operations
Location:
Remote work arrangement within Canada
We are seeking a Meeting Coordinator to support a portfolio of Executive Councils.
We are a virtual organization and as a remote worker you must be comfortable and able to work 100 per cent of the time from a home office in Canada.
To be successful as a remote worker you need to have a self-starter attitude, possess strong organizational and time management skills and be a proactive communicator.
This is a part time role, working 21-hours per week. Duration at this time is 12-months.About the Role
- Provide meeting/event coordination, for various executive councils, workshops and events (currently meetings are virtual).
- Work collaboratively with the Council Manager/Director(s).
- Coordinate all pre, during and post meeting and workshop/special event logistics including member, speaker, and hotel/venue requirements and onsite (when inperson meetings return).
- Work closely with Council Manager/Director(s) on member correspondence, preparation and coordination of all meeting information and materials.
- Provide Council Manager/Director(s) with administrative and marketing support, including sourcing new member leads and ensuring Canadian Anti-Spam Legislation compliance as well as keeping marketing materials current.
- Ensure related websites are kept current and updated as required.
- Liaise with outside suppliers including hotels to ensure all meeting details and logistics are accurate/confirmed including contract review, event orders, billing instructions and invoice review (when inperson meetings return).
- Respond to member and potential member general inquiries and ensure followup has taken place.
- Support webinar programming for assigned councils.
- Track and review accounts payable and receivable for assigned councils.
- Coordinate and support client and marketing outreach to prospective members and clients.
- Commitment to producing high quality work and demonstrating professional values in all aspects of work and interactions with colleagues and customers.
Required Skills and Qualifications
- Postsecondary education in events management or at least 2 years of related experience in a professional environment with demonstrated experience in meeting/event planning and management.
- Excellent marketing and communications skills particularly the ability to write and speak with clarity and precision.
- Outstanding organizational skills, flexibility and problemsolving skills.
- Project management skills including working with budgets.
- Ability to handle changing priorities and to work under pressure with minimum supervision.
- Strong interpersonal skills and the ability to interact with all levels of internal and external clients.
- Strong customerservice orientation with a desire to exceed customer expectations.
- Strong proficiency using MS Office (especially Word, Excel, PowerPoint, Outlook and MS Teams) and social media.
- Experience using virtual/online meeting delivery platforms.
- Ability to travel to events and meetings as required when it is safe to do so.
- Certification in meeting planning/event management is an asset.
- Bilingualism is an asset.
- Having a home office environment that provides for a productive, professional, and safe work environment during regular working hours is a requirement of this role.
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