Project Coordinator - Calgary, Canada - InSync

InSync

Verified Company

Calgary, Canada

4 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

We are looking for a

Project Coordinator for a

12-month contract position, with possible extensions in

Calgary, Alberta.

Must be legally entitled to work in Canada.

Hybrid schedule, at least 4 days in the office. 8 hours a day, 40 hours a week. It is NOT a remote role.

Role Description

Responsibilities

Build and maintain team Content Server workspace, SharePoint site, Microsoft Teams channel, postings, access management.
Perform document management and maintain documentation library, both in SharePoint and Content Server.
Organize, attend, and participate in various Project meetings as required (e.g., Working Committee, Steering Committee, townhalls, workshops).
Create and maintain various project trackers (e.g., build interface tracker, Business & IT resources requirement tracker, new resource onboarding/offboarding tracker, project resource utilization tracker).
Create and maintain project team calendar of planned events.
Manage team members' vacation schedule, setting up reminders and notifications.
Provide additional onboarding training sessions to new resources including building the training deck.
Manage inteam communications including information posting, deadline reminders etc.
Engage with the project team to identify and define requirements, scope, and objectives.
Ensure standards and requirements are met by adhering to templates and process set by the CPMO governance team.
Assist in managing resource utilization on the project, including forecasting, resource leveraging etc.
Assist in maintaining project RAID log (Risks, Actions, Issues and Decisions).
Draft and QA project documentation (e.g., Project Management Plan, Project change request).
Assist in document approval process including managing artifacts to be saved in the proper folders, create approval request in ServiceNow and follow ups.
Assist in the execution of project change management process including creating CR, gathering information from working team.
Assist in project budget build (if required), using bottom up or topdown approach depending on scenarios and/or the requirements.
Create and maintain Project Forecast Template.
Maintain, and update the ServiceNow PPM tool.
Provide instruction to 3rd party vendors of invoicing process (e.g., account setup in OpenInvoice, invoice submission requirements, invoice coding to use).
Manage Project financials in ServiceNow.

Required Skills and Experience
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5+ years of experience in planning and scheduling projects as a project coordinator
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Experience creating monitoring and project tracking databases and spreadsheets
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Experience working with and coordinating multiple stakeholders and the ability to establish trust and rapport with people working remotely
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Experience with MS Project is an asset.
Experience with SharePoint is an asset.
Working knowledge of SAP is an asset.
Oil and gas experience is an asset.

InSync Systems Inc. is a privately-owned boutique Canadian Resourcing and Consulting Services Company that works closely with a range of corporate clients across multiple industries to bring them solutions that effectively address their business needs.