Payroll Administrator - Toronto, Canada - Inter-Varsity Christian Fellowship of Canada

Inter-Varsity Christian Fellowship of Canada

Verified Company

Toronto, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Position Description

Title:
(Regular Part-time)**
Purpose:Provide monthly payroll processing, reconcile payroll and government remittances and carry out payroll
accounting and reporting requirements and procedures in compliance with the organization's policies
and procedures, government regulations, Employment Standards, Provincial and Federal legislated rules
and updates.

Hours:


Regular months:
Approx. 60 hours per month 

Mid-August to and Mid-October:
Approx. 100 hours per month

Relationships:

Reports to:
CFO, Director of Finance and Accounting
Direct Reports No direct reports

Internal Relationships Finance and Accounting
Human Resources
National Resource Centre, Camp and Campus
Missions

External Relationships ADP
Manulife
Various government agencies

**Key Responsibilities:
1. Personal Development 
Be a growing and developing disciple of Jesus Christ 
Develops areas of expertise related to job assignments 
Be a life-long learner who values the discipleship of mind, body and spirit 
Achieve and maintain personal fundraising targets

2. Core responsibilities 
Provide timely and accurate processing of multi-provincial monthly payroll for hourly, salaried &
non-salaried personnel 
Maintain accurate payroll records and files (hard copies, electronic and database) 
Ensure requests for payroll changes have proper authorizations and that proper approvals and

controls are followed. HR should have this checked before submitting to payroll. 
Work collaboratively with the Human Resources team on the administration of new hires and

terminations; process employee status changes, calculate pro-rated pay and termination pay,
and prepare Records of Employment

Position Description Page 1 of 3 March 2023 

Prepare ROEs and calculations for SUB-Plan Top Ups for eligible staff who will be going on
Maternity or Sick Leave. 

Ensure the monthly donation list received from Donor Services has had the applicable changes
made in ADP by HR. 

Ensure recurring items are entered into ADP if there is no automatic process for them. 
Download and save the monthly payroll register and payroll reports. 
Prepare monthly payroll and benefits journal entries 
Submit statutory payroll remittances for payment; directly or via accounts payable as necessary 
Reconcile payroll-related general ledger accounts 
Provide information & reports such as earnings, pension contributions, RRSP contributions etc.

from the payroll system for internal and external purposes as required. Prepare and submit
payment where required. 

Calculate and submit Quarterly BC WCB reports and remittances 
Reconcile Monthly Ontario WSIB that ADP submits and remits 
Administer the Provincial WCB online accounts. access for HR and Camp Directors. 
Prepare and reconcile annual WCB, EHT & CSST (Quebec) returns 
Prepare calculations for Summer Missions payments 
Finalize payroll year-end such as T4s, T4As, RLs etc. 
Prepare RL1 Summary (ADP does not prepare) 
Prepare T4A for former employee receiving monthly pension payment 
Implement and document new processes; make recommendations for process improvement 
Other duties as assigned and/or other payroll related duties as required

Key Outcomes:

Timely and accurate payroll processing, legislative filings, reporting and remittances 
Payroll related inquiries are attended to and resolved in a timely manner across the ministry

Qualifications:

Ministry Specific 
Personal relationship with Jesus Christ with clear evidence of growth as a disciple 
Understanding of InterVarsity's purpose and mission with a strong desire to advance our goals

Communication 
Excellent interpersonal and communications skills both oral and written 
Excellent relationship management skills 
Proven ability to work collaboratively and effectively with team members at all levels 
Ability to communicate well with employees, payroll provider and government representatives

Knowledge, Skills and Abilities 
Ability to work in a dynamic and fast-paced environment and meet deadlines 
Strong time management skills 
Strong analytical and problem-solving skills; ability to analyze data and processes and provide

sound judgement and recommendations 
Attention to details; ability to manage data and process information accurately 
Flexibility to work independently and/or as part of a team.

Education/ Experience 
Minimum of 5 years Canadian Payroll experience

Position Description Page 2 of 3 March 2023 

Payroll Compliance Practitioner (PCP) or Certified Payroll (CPM) designation or years of
equivalent experience would be an asset 

Proven experience in processing
end-to-end national payroll 
University degree or appropriate college diploma 
Previous experience with ADP's Workforce Now software a definite asset

Employment is conditional upon a clear police reference check (Vulnera