Shop Clerk Iii - Edmonton, Canada - City of Edmonton

City of Edmonton

Verified Company

Edmonton, Canada

1 week ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Shop Clerk III

Job Number:

47141

Do you enjoy coming into the office everyday and supporting a busy operational environment? Reporting to the Garage Supervisor, the Shop Clerk role is responsible for coordinating a variety of administrative, operational, payroll, and financial processes to ensure the facility runs efficiently.

You will be part of a collaborative network of administrative professionals across the multiple Transit Fleet Maintenance facilities that act as the conduit between other departments and branch resources to disseminate information and are relied upon to proactively manage and support operations.

With a focus on the City of Edmonton's Cultural Commitments to Safe, Helpful, Accountable, Integrated and Excellent, you will:

Build, validate, and finalize quote estimates for repair work; coordinate with Forepersons or Technicians; seek approval from client and/or appropriate authorization level
Monitor the 'Parts Workflow Dashboard' for quote status, creating action quote reviews, and adjusts and amends quotes as repair work progresses
Manage the Supervisors' calendar and coordinate garage specific functions, such as safety inspections, meetings, emergency response drills
Perform weekly review of time entry data, investigating errors and consulting with Payroll, Forepersons, and employees to validate information and make necessary corrections
Provide endtoend processing of all payroll transactions, including auditing and processing time entries through payroll systems
Create purchase orders in SAP Ariba, notifications, service orders, and reconcile financial data
Maintain data to support monthly variance reporting
Review work orders for accuracy and verify labour hours, parts, fabrication costs, and vendor costs
Coordinate with client for pickup and maintaining system data
Maintain records for vendor invoicing, inspection forms, Commercial Vehicle Inspection documentation and licensing information
Provide general administrative support to Garage Supervisor and Forepersons, including managing calendars, meeting management, creating agendas and minutes, and coordinating events
Provide OHS support, including scheduling meetings and inspections, entering data into the Safety Data Management System, and follow up on outstanding items
Assist Controllers to coordinate vendor and other onsite activities and maintain documentation
Assist employees with locker inventory, uniform ordering, and so forth
Distribute mail and bulletins, order supplies
Perform other duties as assigned

Qualifications:

Completion of an appropriate certificate program from an approved school or college
An understanding of basic automotive terminology
The ability to maintain awareness of current policies and procedures and make decisions accordingly, including an understanding of sharing protocols to maintain confidentiality
The ability to maintain moderately complex records and to prepare reports from same
Proven ability to work independently, as well as be a productive and collaborative member of a team
Excellent communication skills with the ability to write accurately and concisely for a broad audience
Excellent customer service and interpersonal skills, including the ability to work effectively with a clerical network to provide administrative advice, support, and assistance to meet the timesensitive needs of a diverse group of stakeholders
The ability to prioritize a variety of tasks with set timelines and adjust accordingly when unexpected priorities emerge
Demonstrate alignment with the Cultural Commitments of Safe, Helpful, Accountable, Integrated and Excellent, fostering an environment for others to do the same. For more information on the City's Cultural Commitments, please visit
Demonstrate the foundational competencies, key behaviours and attributes of the City's six leadership competencies: Courage, Inclusivity, Values-Based Influencer, Collaborative Networker, Systems Thinker and Creative Innovator. For more information on the City's leadership competencies, please visit

_ Up to 1 permanent full-time position_

Hours of Work: 40 hours per week. Monday to Friday 7:00 am to 3:30 pm.

The weekly hours of work for this position are currently under review and may change at a future time.

Any changes will be made in accordance with the City of Edmonton/Civic Service Union 52 collective agreement and the incumbent will be notified in advance.

Salary:
$ $ Hourly); $53, $66, Annually)

Talent Acquisition Consultant:
NC/JF

Classification Title:
Clerk III - 8 Hours

Posting Date:
Jul 4, 2023

Closing Date:
Jul 18, :59:00 PM (MDT)

Number of Openings (up to): - Permanent Full-time

Union:
CSU 52

Department:
Fleet and Facility Services

Work Location(s): Kathleen Andrews Transit Garage, 12430