Administrative Assistant - Mono, Canada - Ontario Fire Academy

Ontario Fire Academy

Verified Company

Mono, Canada

1 week ago

Posted by:

Sophia Lee

beBee Recruiter

Primary Responsibilities and Duties:

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Administrative Support:_

Manage inventories required for classes.
Manage office supplies; keep office supplies organized and stocked.
Manage cleaning supplies for students; keep cleaning supplies organized and stocked
Ensure OFA merchandise inventory is organized and update inventory documents after sales.
Arrange for fire gear cleaning and inspection after each class.
Manager records and information; organize and maintain physical and digital files.
Work closely with the Management team in the maintenance of the College's operational facilities (coordinate maintenance staff, etc).
Assist with the maintenance of student records / files. Ensure files are always up to date
Create weekly student attendance sheets.
Photocopy and prepare tests for the following day.
Log student test marks
Mail out certificates and perform other general mailings.
Assist in creating student transcripts
Assist OFA team in organizing events when required.
Create Graduation certificates
Maintain a complete roster of student information in accordance to their classes.
Take payments
Perform other duties as assigned.

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Customer Service_

Constantly strive to improve student satisfaction and the quality of student life and campus experience
Deal with inquiries related to the day to day operations of the College from various Stakeholders
Provide front line client services and student assistance when required.
Handle inbound and outbound phone calls.

Essential Qualifications:

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Experience:_

Proven experience as an administrative assistant or office admin assistant, ideally within an educational or similar professional setting.
Experience with office management systems and procedures, as well as office equipment like printers and fax machines.

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Technical Skills:_