Administrative Assistant - Kelowna, Canada - Westbank First Nation

Westbank First Nation
Westbank First Nation
Verified Company
Kelowna, Canada

3 weeks ago

Sophia Lee

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Sophia Lee

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Description

Located within the traditional unceded territory of the syilx people, Westbank First Nation is a progressive and prosperous self-governing First Nation.

The Okanagan Valley truly has it all, including a great climate, stunning scenery, world-class ski resorts, golf courses, wineries and beaches.

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  • Westbank First Nation values diversity and we are committed to creating a healthy, strong and vibrant community through programs and services that promote physical, mental, emotional and spiritual wellbeing and healing. Come join our team and become part of an innovative and rewarding place to work._
***Reporting to the Supervisor Frontlines, the Administrative Assistant is responsible for the delivery of daily administrative tasks including, but not limited to: greeting visitors and callers; routing and resolving information requests; preparing correspondence; and assisting the central cashier with financial services; and other responsibilities in support of Westbank First Nation (WFN) Departments and as requested by the Supervisor Frontlines.


EDUCATION/EXPERIENCE

  • Postsecondary education in administrative assistant or related field
  • 1year experience in an office setting
  • Good knowledge of Microsoft office and excel
  • Previous work experience with office equipment such as photocopiers, postage meters, and multiline switchboards (prefer a minimum of 5 lines)
  • Experience working with indigenous communities/people considered and asset
  • Equivalent combination of education, training and experience may be considered

REQUIREMENTS

  • Criminal Record Check with results acceptable to WFN
  • Valid BC Driver Licence with an acceptable driver abstract
  • Must be flexible, able to cover opening and closing procedures
  • Reliable source of transportation to complete post office deliveries
  • Maintains a high level of confidentiality and uses discretion on all matters relating to the affairs of the Westbank First Nation.

JOB DUTIES/RESPONSIBILTIES

  • Assists in the preparation of all newsletters, community deliveries, and mailouts
  • Responsible for providing support to the Residential Premises Administrator by ensuring the established Frontline Residential Premises Process is followed
  • Provides general administrative assistance to all WFN departments including:
  • Operates the reception switchboard, directing clients and phone calls, and arranging couriers
  • Ensures kitchen supplies are stocked on all floors at the Lindley Building
  • Supports with photocopying, sorting, filing, and binding
  • Maintains WFN mailbox
  • Operates office equipment such as copier, binding machine, and postage meter (operation, maintenance, and service)
  • Completes opening and closing procedures for the Lindley Building
  • Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
  • Supports the Supervisor Frontlines with training of new staff
  • Upholds a neat and welcoming workspace, including the lobby and kitchen areas
  • Delivers mailouts to postoffice
  • Provides backup support to the Central Cashier as needed and directed by the Supervisor, Frontlines
  • Performs all duties and responsibilities in accordance with the Westbank First Nation policies, standards, and procedures and as directed by the Supervisor Frontlines.

KNOWLEDGE/SKILLS/ABILITIES

  • Demonstrates strong administrative skills and has the ability to set priorities and multitask in a fastpaced environment
  • Excellent customer service and interpersonal skills
  • Demonstrates a high level of customer service and displays a positive demeanor
  • Intermediate ability in Microsoft Word, Outlook, Excel, and Publisher; moderate ability working with Adobe forms
  • Excellent written and verbal communication skills
  • Proven conflict management skills
  • Strong organizational skills, capacity to work under pressure and meets deadlines
  • Ability to plan and organize a variety of events and functions
  • Knowledge of WFN programs and services
  • Ability to work well as a team and show initiative
The minimum starting salary for this position is $44,528

**This opportunity will close at midnight on Sunday, April 14, 2024
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