Coordinator, Events - Calgary, Canada - Platform Calgary

Platform Calgary

Verified Company

Calgary, Canada

1 week ago

Posted by:

Sophia Lee

beBee Recruiter

Description

COORDINATOR, EVENTS

Platform Calgary

You are drawn to Calgary's thriving tech sector and you're looking to build a meaningful career that allows you to have an impact in your community.

The prospect of city-building work excites you.

If you thrive in a collaborative environment and enjoy putting your own innovative spin on things, then we think this is what you were meant to do as Platform Calgary's new Coordinator, Events
.

The Coordinator, Events will support the process of collaborating with clients and liaising with vendors to bring event visions to life.

You will be responsible for being onsite to host the majority of our third party events as well as supporting internal events and ensuring venue rentals are executed smoothly by providing all clients with an exceptional experience at the Platform Innovation Centre.

You have experience creating efficiencies, have a zest for the finer details and relish the joy that comes from making people feel welcome.

The day-to-day activities of the Coordinator, Events will include:

Assist Events team with the coordination and liaison of all aspects of events and venue rentals including setup/take down, furniture moving/resetting, catering, AV, IT, wayfinding and housekeeping.
Support the Events team with the administration of quote development, booking confirmations and incoming inquiries.
Coordinate and support internal venue rental requests, including followup communication and coordination and checking on space holds to clear space
Setup and management of online registrations (e.x. Showpass, Eventbrite) for Platformhosted events, including summarizing and pulling data for reporting to other internal teams.
Coordination and support of internal event promotion materials
Provide an excellent client experience and exhibit a strong customer service focus when collaborating with internal and external clients.
Connecting inbound requests for tours to the applicable department, and conducting site visits and tours with clients and vendors accordingly.
Enter all events and bookings in multiple internal systems for visibility across the entire organization and to visitors of the Centre, including the internal booking system and event calendar (Nexudus), the YYC Tech Community Event Calendar, and the weekly summary for displays throughout the Innovation Centre.
Champion customer relationship management platform (HubSpot) and project management platform (Asana).
Other duties and responsibilities as needed.

- _Time outside of typical business hours will be required._
- _Light furniture moving may be required._

13 years of experience in a related position, recognized as a community and consensus builder, and works to create a collaborative environment
A diploma or certificate in hospitality, special events/event management, marketing/PR or equivalent combination of education and experience is considered an asset
Strong organizational skills with a keen attention to detail.
Courteous, warm and enthusiastic verbal and written communications.
Ability to thrive in a fastpaced, team environment with changing priorities and tight timelines, including managing several tasks at once.
Experience with Asana, HubSpot, Notion, Showpass, Eventbrite, Canva and Google Workspace is considered an asset.

During the interview process, we will be looking for:

Ultimate host mindset You believe in creating purposeful connections, going above and beyond for clients ensuring they receive the highest level of care.
Ability to connect with others to build positive relationships and enjoy helping others to succeed in their work
Strong emotional intelligence, a high level of humility and empathy respecting and learning from the perspectives of others
Forward thinking you anticipate and act on the needs and requests of multiple stakeholders.

Platform Calgary perks:

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Salary Range: $45,000 to $55,000
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Hybrid and flexible work: Our team enjoys the flexibility of hybrid work and flexible hours, so we can all do our best work.
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Great benefits from day one: Health, dental and wellness benefits; RRSP matching program; parental leave top-up program development stipends and other perks
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Paid Time Off: We offer plenty of paid time off, as well as Fridays off during the months of July and August plus holiday closure in December/January.
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A unique place to work: The Platform Innovation Centre is the front door to Calgary's tech and innovation community. Home to 100+ partners (and the thousands of guests who attend education programs, meetups and other events) dedicated to helping companies to start, grow and succeed.

We are fostering a culture of belonging that is diverse and inclusive. This begins with an equitable and accessible hiring process.

About Platform Calgary

Salary:
$45,000.00-$55,000.00 per year