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    Administrative Assistant – Corporate Finance - Toronto, Canada - Quantum

    Quantum
    Quantum Toronto, Canada

    5 days ago

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    Contract
    Description

    Position: Administrative Assistant


    Location: Downtown Toronto (Hybrid)


    Salary: $25.71 per hour


    Hours: 9 a.m. to 5 p.m.

    Job Type: 6-month contract with possibility of extension

    Quantum Management Services is seeking an
    Administrative Assistant for our Public Sector client in downtown Toronto.

    The successful candidate will manage a variety of tasks, including file management, security checks, application processing, meeting coordination, and record maintenance.


    Key responsibilities include:

    - Perform security checks and handle administrative procedures related to application processes.

    • Input data into tracking systems and send acknowledgements.
    • Close files by sending decision documents and uploading final materials to databases.
    • Issue comment letters and prepare decision documents.
    • Process fee letters, payments, and reconciliations.
    • Schedule meetings, maintain calendars, make travel arrangements, and handle routine inquiries.
    • Support staff onboarding, orientation, and training efforts.
    • Manage expense reports and prepare, edit, and distribute documents using MS Office tools.
    • Assist with team projects by maintaining records, preparing reports, and providing backup support as necessary.

    Qualifications for this role include:

    - Completion of post-secondary training in a business or Administrative Assistant program.

    • 12 years of experience in a professional office environment, providing administration support to a team.
    • Intermediate proficiency with MS Office applications (Word, Excel, Outlook, PowerPoint).

    If this sounds like an opportunity for you,
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