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    Administrative Assistant - Winnipeg, Canada - Manitoba Government

    Manitoba Government
    Manitoba Government Winnipeg, Canada

    1 week ago

    Manitoba Government background
    Full time
    Description

    Introduction

    The Office of the Auditor General (Office) is an independent office of the Legislative Assembly. The Office ensures that the Legislative Assembly and the public receive independent assessments of government accountability information; compliance with legislative authorities; and the operational performance of government. The type of audits/projects undertaken by the Office include: financial statement audits; compliance with authority audits; performance audits (Value-For-Money); investigations; information technology audits; and governance reviews. Audits/projects can be conducted on government departments, crown corporations, and funded agencies, including those within the education, health care, and municipal governments.
    Conditions of Employment:
  • Must be legally entitled to work in Canada
  • A satisfactory Criminal Record Check
    • Qualifications: Essential Criteria
  • Experience performing administrative and/or clerical duties, which may include but are not limited to: reception, answering phones, records management, filing, data entry, receiving and recording invoices, etc.
  • Experience providing confidential administrative support including the preparation of correspondence and manual and electronic file maintenance
  • Experience communicating with the public by telephone and in person
  • Proficiency with technology, including personal computers and current Microsoft Software applications such as Word, Excel, PowerPoint, Teams and Outlook.
  • Demonstrated organization and problem-solving skills with the ability to prioritize work. Experience researching, analyzing, compiling, and summarizing information.
  • Strong interpersonal skills, including political acumen, with the ability to establish and maintain professional working relationships with staff at all levels of government as well as the public
  • A high degree of initiative and the ability to work independently with minimal supervision.
  • Excellent written communication skills with experience drafting, proofreading, and formatting various types of correspondence and submissions with a high degree of accuracy
  • Sound judgement and problem-solving skills with the ability to handle sensitive and non-routine issues.
    • Desired Criteria:
  • Ability to communicate in French
  • Experience doing time entry in SAP
  • Experience with QuickBooks Online
    • Duties:
    Reporting to the Office Manager and indirectly to the Director, Corporate Services the administrative assistant is responsible for providing overall reception, secretarial, administrative, and clerical support to the Office of the Auditor General (OAG). The incumbent provides confidential administrative support to the Deputy Auditor General in a timely, effective and professional manner. This position must interact effectively with members of the public and OAG employees, liaising/communicating regularly with staff in Deputy Minister, Minister and other Legislative or Government offices.

    The administrative assistant performs email management with follow-up, conducts research and compiles information on assigned tasks, proofreads, prepares and ensures timely routing and tracking of documents, including correspondence. Duties also include calendar management by arranging meetings including researching and preparing meeting information and background research.

    The incumbent will also research and draft reports, correspondence and responses on behalf of the OAG, as well as manage and carryout support activities in a timely and professional manner. The incumbent will also provide coverage for other members of the administration team.
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