Property Supervisor - Toronto, Canada - Reena

Reena

Verified Company

Toronto, Canada

1 week ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Description:

The

Property Supervisor is primarily responsible for overseeing all aspects of facility management for an assigned portfolio of Reena locations. Delegating to a staff of Property Service Persons, the position is accountable for but not limited to the following; safety compliance, maintenance/repair of buildings, equipment repairs and systems issues, emergency issues, implementing relevant controls and procedures, and liaising with external stakeholders, contractors and other outside parties.

Key Responsibilities:

**_
1) Building Maintenance and Repairs_**- Uses Order Tracking System to monitor, assign and oversee building maintenance and repairs

Initiates recurring requests on Order Tracking system to ensure preventative maintenance
Coordinates and supervises the delivery of services to assigned locations by external contractors in conjunction with the Property Assistant
Maintains sound knowledge of all aspects of building operations including but not limited to, HVAC, mechanical, electrical, plumbing, health and safety equipment
Ensures all equipment and systems at assigned locations are operated in a safe and efficient manner, and in compliance with all applicable government codes & regulations
Liaises with Direct Support Supervisors every 6 months to discuss and initiate repair, renovation and maintenance requests
Maintains comprehensive records of scheduled maintenance and equipment
Updates warranty tracking system
Produces reports as needed with regards to maintenance and equipment
Complies with all applicable health and safety requirements/legislation and any other applicable legislative requirements to ensure adherence to at all times and reports any issues and/or concerns immediately to the appropriate parties and follows up as required
Conducts regular routine inspections on all applicable mechanical, electrical, and HVAC systems and any other related equipment to ensure equipment is maintained in good working order
Conducts regular routine inspections of both the interior and exterior areas of assigned locations
Enforces building procedures including precautionary policies and procedures, organization's Standard Operating Procedures, adherence to government codes & regulations, and makes recommendations for building improvements
Meets with Health and Safety officials, Building Inspectors as required
Responds to emergencies and cell phone afterhours calls as required and as directed to by the Property Manager
Assists with negotiating with outside vendors as required
In conjunction with the Property Assistant, maintain a list of uptodate and accurate emergency contact information
Purchases tools, equipment and supplies according to Reena's policies and procedures and within budget, in conjunction with the Property Manager
Seeks out professional development opportunities on an ongoing basis to keep up to date on legislation, building codes, and any other relevant information to ensure best practices are being met
Other duties as assigned

_2) Managerial Duties_

Supervises a team of Property Service Persons, managing performance and delegating assignments
Conducts monthly supervisions with staff, annual performance reviews

Ensures staff complete required training

Completes administrative work with relation to staff, including payroll and incident reporting
Trains and orients new staff
Meets with staff on regular basis to review property job requests and projects
Attends Property Department meetings and Joint Supervisors meetings
Collaborates with Human Resources to hire new staff when required
Works in conjunction with Property Manager to update systems and seek continuous quality improvement

_3) Resource Management_

Promotes the need for and models the effective utilization of resources.=
Obtains ongoing information and feedback about resource utilization to make timely, effective decisions.
May make resources available to other areas in the agency as needed.

_4) Relationship/Network Building_

Liaises with all internal & external stakeholders, government officials, external vendors, suppliers and contractors as necessary in a professional manner.
Seeks out professional development opportunities on an ongoing basis to keep up to date on legislation, building codes, and any other relevant information to ensure best practices are being met

Proactively solidifies relationships through systematically building a solid foundation of mutual understanding and trust.
Involves working to uncover the real underlying concerns and needs of contacts, e.g. community partners, stakeholder groups.

_5) Leading Others and Managing Change_

Generates excitement, enthusiasm and commitment in people, by translating the agency's vision, mission and values into terms that are relevant to the work being performed.
Takes specific actions to ensure the successful implementation of the change initiative