Receptionist - Toro Aluminum Railings - Vaughan, Canada - Toro Group of Companies

Toro Group of Companies

Verified Company

Vaughan, Canada

1 week ago

Posted by:

Sophia Lee

beBee Recruiter

Description

JOB SUMMARY

Ensures a positive experience is provided to those that visit Toro Aluminum Railings and delivers a high standard of reception and administrative/technical support to the Toro Group of businesses.

MAJOR RESPONSIBILITIES/ACCOUNTABILITIES
Health and Safety

Ensure access ways and entry ways are free from obstruction and that all house keeping standards in the Reception area are maintained to a high standard at all times
Work in compliance with the Health & Safety Act and regulations including using any equipment, protective devices or clothing required.
Report any known workplace hazards or violations of the Act to the supervisor.

Technical/Function

Receive, screen and direct telephone calls using a 9line switchboard to the appropriate individual/department. Where necessary take messages or page employees
Greet and direct visitors, making sure everyone signs in and out of the facility for safeguarding purposes
Order office supplies and miscellaneous items (e.g. stationary, toners, PPE) ensuring these are well stocked
Order coffee/refreshment/food supplies and ensures, where necessary, that these items are replenished as needed ensuring the best price is obtained
Attend meetings with the General Manager, take meeting minutes and follow up on action items
Work closely with the General Manager to schedule meetings, manage calendar, write standard operating procedure, perform document procurement and support the railings team as required
Ensuresmeeting room is set up and equipment is in working order. Report issues to IT/Maintenance where necessary
Sort incoming and outgoing mail, maintaining a log of this and organize the use of courier services in line with business processes ensuring the best price is obtained for services used
Coordinates the pickup and delivery of express mail and, freight services for local
Support other departments in generating purchase orders as required, ensuring PO numbers are obtained and paperwork and packing slips match orders when these are received and file correctly (e.g. misc. supplies)
Working closely with the Accounts Payable Team to audit/dispute orders made and couriers used as outlined above (weekly)
Accesses Key Scan where appropriate to check availability of others
Submit expense reports for key personnel ensuring expenses have been approved, payment made and records filed correctly
Train and mentor reception reliefs in advance of periods of absence
Provide reports as needed to the organization using IT software and packages
Other duties as assigned by management

Internal/External Customer Service

Works closely with various departments and key stakeholders ensuring a prompt support service is provided at all times

Administration

Ensures documents are filed correctly
Produces reports in a timely manner

EDUCATION AND QUALIFICATIONS

High school diploma

EXPERIENCE

23 years of Reception experience
Use of multiple line switchboard
Proficient in using computer/database systems and Microsoft Office
Ideally with Purchasing/Manufacturing experience

SKILLS

Excellent communication skills (verbal and written)
Excellent computer skills; primarily Microsoft Office programs
Ability to multitask and solve problems
Highly organized, excellent planning skills
Ability to multitask and handle a varied workload
Detail orientated
Ability to work independently
Resourceful and tactful

DEMONSTRATE COMPANY VALUES

Do what you say act with integrity so our customers and internal partners trust us to deliver results
Get it done find solutions to ensure the job gets done right
Be better every day take pride and be passionate about improving our business, safety, and quality and strive to be the best
Think big picture think longterm, be strategic and have a vision. Your investment in our business, is critical to our success.
Build strong relationships value our employees, suppliers, and advisors as an essential part of our business. Develop and maintain strong relationships with our customers, contractors and stakeholders.

INDHP